Administrative Assistant

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Posted on December 12, 2025

Job ID: 1765522080

Department: Administration Hours: Full-time (8:00 a.m. to 5:00 p.m.) Location: Green Bay, WI

Company Description: H.J. Martin and Son is a diversified construction company specializing in commercial and residential flooring, glass and glazing, walls and ceilings, commercial doors and hardware, and millwork and fixture installation.

Position Description: This position performs administrative and office support activities at our headquarters in Green Bay, WI. Computer/software experience is required as well as strong communication skills. This position requires a self-motivated individual who is able to multi-task and be a team player.

Principal Responsibilities:

Phone Support

Provide general office support, including answering phones, and greeting all customers

Develop a deep knowledge of each department and who the key employees are, so calls are properly directed

Understand the shipping/receiving hours and contacts for all various buildings on campus to direct phone inquiries

Manage calls for non-local companies throughout the Midwest

Customer & Guest Support

Serve as the first point of contact for customers, to qualify customers and guide them to the appropriate next step

Ensure continuous coverage of the front desk

Check in flooring reps on the iPad

Clerical Support

Manage and pick up all incoming/outgoing mail

Coordinate delivery of packages and deliveries that arrive at the front desk

Distribute miscellaneous paperwork throughout the building

Make sure the Neenah delivery items are ready for delivery

Make shipping labels and prepare deliveries for UPS and FedEx

Backup for taking deposits or final payment

Manage the store schedule

Monitor and review material only jobs

Package and ship samples

Support Other Departments

Provide general support to leadership, team members, and departments as assigned

Back up coverage for Administrative Assistants are away from their desk or on vacation

Assist with Certificate of Insurance (COI) organization

Assist Merchandising Manager with various tasks

Assist Marketing with various tasks

Other Duties As Assigned: Performs other related duties as assigned including supporting team members in the completion of their work for the purpose of ensuring the efficient and effective functioning of the business.

Experience/Education Required:

Experience working in the construction industry is preferred

Proficient in Microsoft Suite, including Word and Excel

Attention to detail, ability to multi-task and prioritize work, follow through on requests and take initiative and meet deadlines

Excellent communication and organizational skills

Strong analytical and problem-solving ability

Conditions of Employment: Must be able to pass pre-employment background check and drug test. The employee is expected to all adhere to all company policies.

Applicants should email resume to the following or Apply Here (https://www.hjmartin.com/company/employment/employment-options/) :

Human Resources 320 South Military Avenue Green Bay, WI 54303 [email protected] Phone: 920-494-3461

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Apply Now!

H.J. Martin & Son, Inc.

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