Safety Administrative Assistant

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Posted on June 18, 2025

Job ID: 1750238621

Department: Safety Reports to: Director of Safety Hours: Full-time Location: Green Bay

Company Description: H.J. Martin and Son is a diversified construction company specializing in commercial and residential flooring, glass and glazing, walls and ceilings, commercial doors and hardware, and millwork and fixture installation.

Position Description: This position works closely with our Director of Safety by assisting in record keeping and data organization, employee education, and making sure all safety requirements are met.

Principal Responsibilities:

Assisting and informing employees on proper safety practices, including new hire safety orientation

Defining and documenting processes and procedures to create department efficiencies

Electronic tracking of safety training by employees

Assisting with paperwork for injured workers in the temporary transitional return to work program

Creating job site specific safety plans for Project Managers

Assisting Marketing with signage on job sites

Supporting Marketing with Job Site Tour planning, event set up and guide tour group

Maintaining documentation of accident/incident report forms

Identifying safety concerns

Stay current with OSHA regulations and industry best practices

Assuring all employees have the proper training and certification on equipment being used

Attending safety related meetings with General Contractors

Document and conduct weekly Toolbox Talks

Maintain Emergency Action Plan (EAP)

Keeping corporate campus safety policies and regulations in compliance

Monitor and update company safety program

Assist Director of Safety with administrative tasks such as file scanning, phone coverage, email monitoring and other administrative tasks

Assisting with vehicle documentation, such as iPass, DOT regulations, etc.

Working with Fleet Coordinator on various items for company vehicles

Ensure driver's daily logs are submitted

Ensure driver's licenses are up to date

Other Duties As Assigned: Performs other related duties as assigned including supporting team members in the completion of their work for the purpose of ensuring the efficient and effective functioning of the business.

Experience/Education Required:

Safety and construction knowledge preferred

Proficiency in using, Microsoft Office (Word, Excel, and Outlook) and Adobe/FoxIt

Strong written and excellent verbal communication skills

Detail-oriented, organized and possess the ability to multi-task, while meeting tight deadlines under pressure

Ability to follow direction and manage specific tasks to completion

Willing to work a variety of tasks alone or as part of a team

Must have a valid driver's license

Conditions of Employment: Must be able to pass pre-employment background and drug test. The employee is expected to all adhere to all company policies.

Applicants should email resume to the following or Apply Here (https://www.hjmartin.com/company/employment/employment-options/) :

Human Resources 320 South Military Avenue Green Bay, WI 54303 [email protected] Phone: 920-494-3461

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYEE

Apply Now!

H.J. Martin & Son, Inc.

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Safety Administrative Assistant