Position Summary: The office accounting assistant has primary responsibility to provide thorough accounting and maintain inventory. Office accounting assistant maintains a friendly office atmosphere ran with professionalism in all aspects. Each job must be run with accuracy, courtesy, and timeliness.

Principal Duties and Responsibilities:

Secretarial duties include but are not limited to the following:

Answer phone quickly and in a friendly manner

Treat customers with respect. Customers should not wait unattended

Make point of contact sales

Record all orders, projects, and repairs on proper paperwork

Take detailed messages including date and response needed

Follow basic internet etiquette and email procedures

Help maintain clean, organized office

Accounting duties include but are not limited to the following:

Payroll including all liabilities and taxes, etc.

Accounts receivable and accounts payable

Prepare deposits, reconcile all banking statements, etc.

Maintain accurate, thorough records for tax reporting purposes

Create and maintain backups of all QuickBooks accounts

Create and maintain petty cash

Maintain cash draw balance and money for making change

AC U-Stor - Bookkeeping, Process Payments, Keep updated records

Office Assistant duties include but are not limited to the following:

Process incoming orders

Maintain inventory

Perform all other duties as assigned

Knowledge, Skills, Abilities:

Excellent computer skills and people skills. Knowledge of QuickBooks. Position requires good mathematical ability, basic computer skills, accounting knowledge, and secretarial skills. Possess detail-oriented skills. Plan well in advance to keep production running smoothly and efficiently.

Work Relationship and Scope:

Reports directly to Office Manager. Daily interactions with employees, management, venders, and customers. Report absences to Office Manager.

Working Conditions:

This position works on occasion in a production environment with the risk of injury. Some safety equipment must be worn when working near equipment. Manufacturing facility is not climate controlled. Bending, lifting, and pushing up to 30 pounds may be required.

All employees -

Other Duties and Responsibilities:

Required to have proper and accurate entry into the time and attendance system (time clock).

Other job-related duties may be necessary to carry out the responsibilities of this position.

Performance Expectations:

Safety, Quality, Accuracy, Timeliness, Reliability, and Thoroughness of work

Gain trust and respect of management and other employees; develop good working relationships with the management and other employees

Develop working knowledge of the production environment, products, and inventory and have ability to respond to change

Work to continuously improve through suggestions

Acknowledgement: This job description describes the general nature and level of work performed by an employee assigned to this position. It does not state or imply that these are the only duties and responsibilities assigned to the job. The employee may be required to perform other jobrelated duties as requested by GWS. All requirements are subject to change over time and to possible modification to reasonably accommodate individuals with a disability.

Green's Welding and Sales

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Office Accounting Assistant