NOXIOUS WEED CONTROL BOARD OF GRANT COUNTY JOB DESCRIPTION

ADMINISTRATIVE ASSISTANT

BASIC FUNCTION

The Administrative Assistant is responsible to perform the office management, accounting, organizational and clerical functions necessary for the efficient and professional operation of the Weed Board office.

DISTINGUISHING CHARACTERISTICS

The Administrative Assistant performs works of complexity that require focus, self direction and attention to detail. Many of the duties performed by the Administrative Assistant are time sensitive with accuracy required. The Administrative Assistant is expected to maintain confidentiality in regard to sensitive documents and information.

SUPERVISION RECEIVED AND EXERCISED

The Administrative Assistant receives supervision from the Noxious Weed Coordinator. The Administrative Assistant does not supervise others but may at times provide functional guidance and support to staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following examples of duties and responsibilities illustrate the general range of tasks assigned to the Administrative Assistant position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position.

Assist the Noxious Weed Coordinator, the Noxious Weed Consultants and the Board of Directors in maintaining good public relations with the taxpayers of Grant County.

Organize Board meetings and public hearings both in-person and remotely, to include documentation of Board meeting and public hearing minutes.

Develop and advertise public notices in a timely manner as required by law.

Develop the annual budget in cooperation with the Noxious Weed Coordinator, to be approved by the Board.

Maintain the current year budget showing year-to-date expenditures, expected revenues and fund balance forecasts.

Process employee payroll bi-weekly in cooperation with the Grant County Auditor's office, to include preparation of corresponding quarterly and annual earnings reports.

Administer and act as trustee for the 401(k) pension plan, to include contribution submissions, loan processing and annual census reporting.

Prepare accounts payable batches semi-monthly.

Maintain the Petty Cash Fund, to include cash disbursements and monthly balancing of fund.

Maintain current records of employee annual leave, sick leave and compensatory time.

Process employee benefit enrollment and change forms.

Process newly hired and separated employees.

Maintain the agency personnel policies document.

Work with the Grant County Assessor's office to maintain the noxious weed assessments database.

Monitor Board member term expirations and schedule public hearings accordingly.

Schedule the annual noxious weed list hearing and maintain the county noxious weed list.

Prepare and document noxious weed notices and related correspondence.

File lien claims, record lien payments and file lien satisfactions in a timely manner.

Maintain the agency website, to include meeting announcements and current weed list information.

Process public records requests and retain public records according to state law.

Maintain current capital assets and small and attractive assets inventories.

Maintain vehicle service records.

Make travel and employee training reservations as necessary.

Acquire and maintain a notary license according to state law.

At times assist the Noxious Weed Coordinator with organization of a noxious weed conference.

EDUCATION, EXPERIENCE AND LICENSING

Required

Associate degree in business administration, accounting or related field; OR a combination of education and experience that demonstra

GRANT COUNTY NOXIOUS WEED CONTROL BOARD

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