Grandview Heights Public Library

Position Description

Job Title: Deputy Fiscal Officer

Classification: Manager II

Department: Administration

Pay Range: $26.52-45.08/ hourly

Benefits: Comprehensive benefits package includes: 22 vacation days; 12 paid holidays; sick leave; OPERS (Ohio Public Employees Retirement System)

Weekly Hours: 20 hours. Flexible schedule. Primarily weekday business hours with occasional evening hours.

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Reporting Relationship: Fiscal Officer

Purpose: Assists the Library's Fiscal Officer in overseeing the financial operations of the library and provides a high level of customer service to staff and vendors.

Duties and Responsibilities:

Reviews and approves all purchase requests submitted by managers for compliance with policies and procedures and creates and maintains all purchase orders.

Responsible for timely and proper payment of invoices with proper documentation of all expenditures.

Reconciles and deposits monies collected from the coin-operated copy machines and the Square registers.

Assists with the processing of bi-monthly payroll under the supervision of the Fiscal Officer to ensure accurate employee compensation and compliance with all relevant regulations.

Processes payment of monthly payroll deductions, including health insurance, OPERS, and Ohio Deferred Compensation.

Runs errands as required, e.g. weekly bank deposits, post office.

Assists with managing the library's financial and payroll systems, including the development and maintenance of internal accounting controls.

Assists the Fiscal Officer with the biennial audit.

Attends Library Board meetings and prepares meeting minutes as needed.

Assists the Fiscal Officer in preparing and reviewing year-end reports.

Assists the Fiscal Officer with maintaining financial records in accordance with Chapter 117-4, Ohio Administrative Code.

Ensures compliance with library policies as well as legal and regulatory requirements.

Responds to staff and vendors in a consistent, friendly and professional manner.

Maintains confidentiality of all business and personnel information as required.

Additional Duties:

Assists the Fiscal Officer in managing employee benefit administration.

Assists the Fiscal Officer in managing the finances for the Central Library Consortium (CLC).

Performs other duties and responsibilities as assigned by the Fiscal Officer.

Perform the Fiscal Officer's duties in their absence.

Knowledge, Skills, and Abilities:

Knowledge of basic government accounting principles, practices, and procedures.

Knowledge of and ability to use accounting software, preferably Software Solutions VIP.

Knowledge of state and federal law re

Grandview Heights Public Library

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Deputy Fiscal Officer