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GEARY COUNTY JOB DESCRIPTION

Job Title: Legal Secretary

FLSA: Non-ExemptSalary Range: 15

Reports To:Geary County AttorneyPCN: CA1006, CA1007, CA1008

CA1009, CA1010

Department: County AttorneyDate: June 2020

JOB SUMMARY

The job duties of the Legal Secretary include but are not limited to provide highly responsible clerical and assistant duties of a complex and varied nature; and to provide responsive, courteous and efficient service to County residents and the general public. Performs other duties as required.

Information handled by this employee is of a highly confidential nature.

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DUTIES AND RESPONSIBILITIES

The duties described below are indicative of what the Legal Secretary might be asked to perform. This job description is to incorporate any County Resolutions for the position of Legal Secretary. This position description is not designed to list all tasks and responsibilities of this position. Geary County reserves the right to revise or change job duties as the need may arise. This position description does not constitute a written or implied contract of employment.

Legal Correspondence. Prepares the answer to petitions including research of possible exhibits, composition of a draft and final answer. Files all paperwork and pull files for review. Prepares charges for individuals consisting of complaints, gather necessary information of sheriff and police reports. Types and files journal entries reflecting court proceedings daily, adapting format to fit the case. Transcribes and @type legal documents, forms, letters, reports and records.

Court Duties. Enters court dates, times and case proceedings into PROSECUTOR program and log of court dates and case numbers. Prepares charges and petitions. Prepares transport orders, bench warrants, notices of hearing, care and treatment orders, etc. Monitors County Attorneys calendars.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required at the time of hire or for the continuation of employment.

MINIMUM QUALIFICATIONS

Associate degree in a Legal or Paralegal or other related field or three (3) years of related technical education.

Two (2) years office experience

A valid Kansas drivers license.

PREFERRED QUALIFICATIONS

Previous experience working in a legal office or court system.

SKILLS AND ABILITIES

Knowledge of civil, criminal, divorce, etc. statutes and laws.

Knowledge of cases, scheduling, budget, review of bills, and procedures for case filing through appropriate court systems.

Knowledge of legal terminology and format.

Ability to maintain a professional demeanor when dealing with the public.

Ability to take control of situations in a responsible manner.

Ability to comprehend, retain and apply County, State, and Federal policies and legislation, i.e. local resolutions and ordinances, procedure manuals, warning labels, etc.

EQUIPMENT KNOWLEDGE REQUIRED

Ability to operate various @types of equipment standard office equipment, computer and advanced knowledge of Microsoft Office software.

Knowledge of PROSECUTOR program. (i.e. Full Case/Full Court)

Ability to use GIS and GPS software.

Other equipment could be required.

LANGUAGE SKILLS

Ability to maintain a positive work atmosphere by acting and communicating in a professional and friendly manner with customers, citizens, co-workers and management.

Ability to communicate in both written and verbal form.

Ability to communicate and convey information regarding policies and processes to others in both written and verbal form.

MATHEMATICAL SKILLS

Ability to perform basic mathematical calculations.

Ability to read, understand and interpret financial reports and related materials.

REASONING ABILITY

Ability to respond to complaints and grievances posed by the public.

Ability to define problems and deal with a variety of situations.

Ability to think quickly, maintain self-control, and adapt to stressful situations.

Ability to use good judgment and effectively s

Geary County

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