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GEARY COUNTY POSITION DESCRIPTION

Position:Administrative Assistant Pay Rate: \$16.18/hr.

Reports To:Register of DeedsIncumbent:

Department:Register of DeedsFLSA: Non-Exempt; Grade: 12

POSITION PURPOSE:

Among other duties, the Administrative Assistant assists the public with recording information, providing copies, and researching other information upon request. The position provides responsive, courteous, and efficient service to the public.

DUTIES AND RESPONSIBILITIES

The duties described below are indicative of what the incumbent may be asked to perform. This position description is not designed to list all tasks and responsibilities of this position. Geary County reserves the right to revise or change job duties, with or without notice, as the need may arise. This position description does not constitute a written or implied contract of employment.

ESSENTIAL FUNCTIONS:

Maintains and provides Death Certificate and Transfer Upon Death (TOD) deeds monthly report for the offices of the County Clerk and County Appraiser.
Records Military Discharge Records (DD214s) and certified copies.
Performs conversion maintenance on mark-ups and corrects errors.
Participates in the recording of official documents; includes review, verification, accurate calculation and collection of fees, entering document information, scanning, and delivering relevant information and data to appropriate departments before returning document to filer.
Provides professional service to customers in the office and/or by phone and/or e-mail, including prompt greetings.
Assist customers with locating information and answering questions.
Reliable and dependable attendance is essential.

MARGINAL FUNCTIONS:
Scans plats, surveys, and Sales Validation Questionnaires (SVQs).
Maintains subdivision plat index for designated books.
Posts Document information in tract indexes.
Files and indexes Uniform Commercial Code (UCC) Fixture Filings.
Maintains older records by entering information.
Enter documents in Direct and Indirect Books.
In the absence of the Register of Deeds and/or his/her Deputy or as assigned:

a. Scans SVQs and transports Deeds and related SVQs to the Appraisers Office.

b. Sets the return date of documents.

c. Balances the daily cash drawer.

d. Assists with design of website/packet information as assigned.
Maintains survey index and survey plat books.
Helps sort incoming and outgoing mail and correspondence.
Perform additional duties as requested by the Register of Deeds.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required at the time of hire and/or for the continuation of employment.

EDUCATION AND/OR EXPERIENCE

High School Diploma, GED, or equivalent. Three (3) years administrative, clerical, and computer experience required.

SKILLS AND ABILITIES

Ability to maintain a professional demeanor when dealing with members of the public, elected officials and department heads, and other Geary County employees.

Analyze data for accuracy, and to note and correct inaccuracies before finalizing (attention-to-detail).

Works with others to ensure stream-lined running of the department, while also working on solo tasks without constant, direct supervision, in a timely manner.

Understands basic knowledge of legal processes, and reads and interprets legal descriptions, and maps.

Ability to read, comprehend, retain, and apply County, State, and Federal policies, statutes, mandates, legislations, and others (such asbut not limited to; local resolutions and ordinances, procedure manuals, warning labels).

Professionally and efficiently communicates information in both written and verbal form.

Processes basic mathematical calculations.

Must use good judgement to sol

Geary County

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