POSITION SUMMARY: The Administrative Assistant position at Gardner School supports the administration, students, staff, and families in our community. Along with staffing the front office, the Administrative Assistant will be responsible for supporting students with various needs, communicating with parents, and aiding teachers and administrators as needed throughout the work day. The Administrative Assistant will work closely with all members of the administrative team to respond to needs and support the work of the school.

**RESPONSIBILITIES:

Office Reception **

Greet visitors and tours, answer phone calls and redirect or answer questions as appropriate.

Receive packages, retrieve and sort mail.

Monitor students needing a quiet space or body break in the Main Office.

Coordinate with faculty to call parents for forgotten lunches, health-related matters, and other concerns.

Monitor daily attendance logs and contact families to confirm/excuse absences. Communicate to teachers and staff regarding absences.

Monitor and respond to emails from various inboxes including info about the school, admissions, and office-related issues.

Health and Safety
Monitor campus security and maintain an awareness of who is entering campus and buildings, and check-in any campus visitors.

Distribution of minor first aid materials, care for minor injuries (bloody noses, scraped knees, lost teeth, etc.), and be the point of contact for parents and staff regarding student health questions (related to absences, exclusions, and students requiring early pick up for illness/injury).

Maintain the Injury Report filing in Dropbox, including the master list of injuries by date. Ensure paperwork is signed, scanned, properly named and filed in the relevant online folders.

Track student immunization records through WAIIS, communicate with families and staff as needed, and ensure compliance with OSPI and state requirements. Report on an annual schedule (through WAIIS), and maintain records on site.

Conduct monthly fire extinguisher checks.

Maintain keys for the campus, communicate with the Director of Campus Operations if keys are missing or duplicates are needed.

Respond to minor facilities needs and troubleshoot needs from classrooms and staff.

General Administrative Support

Complete FACTS database maintenance, report generation, and assist administrators in accessing records as needed.

In coordination with the Director of K-6 Program, respond to admissions inquiries, schedule and assign tours, and help move prospective families through the admissions process.

Create spreadsheets and track data from various sources and databases as directed.

Gardner School

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Administrative Assistant