Prefer a bachelor&'; degree in business, accounting, or related field, four years of experience, and a valid driver's license.

MAJOR FUNCTIONS AND PURPOSE:

This position reports to the Executive Director with responsibility for maintaining housing authority accounting records. Job holder prepares accurate accounts payables, ensures accounts receivables are accurate, monthly reports to the Board of Commissioners, quarterly and annual reports, performs daily financial entries and reconciliation, processes checks, and reviews financial statements by outside entities. Requires knowledge of office accounting, bookkeeping, HUD, NAHASDA, housing authority policies, and the ability to operate PCs. Job holder works independently.

ESSENTIAL JOB FUNCTIONS:

Maintains accounts payable list by reviewing accounts payable documentation and invoices; processes checks for all housing authority payables.

Completes bi-weekly payroll for the authority, ensures timecards are accurate and prepares early payrolls when necessary.

Prepares quarterly and annual reports including federal and state tax returns, W-9s, W2s, payroll reports, and 1099s using payroll and accounting software. Review financial statements prepared by outside entities to ensure accuracy and consistency and submit financial reports to HUD, i.e. 425s and IHP and APRs for each open grant.

Ensures federal procurement policies are followed involving requisitions, purchase orders, invoices, and bid documents as required by HUD guidelines.

Balances monthly cash accounts using spreadsheet software and makes daily entries.

Maintains housing authority finance files and incoming correspondence.

Assist staff in preparation for annual audits.

Answer questions from contractors and vendors.

May be assigned other related duties as appropriate and within the scope of general responsibilities for this position. This job description may be subject to other duties as assigned by the person filling this position.

KNOWLEDGE, SKILLS AND ABILITIES:

Requires knowledge of basic accounting and bookkeeping, payroll procedures, HUD regulations, and the ability to prepare spreadsheets.

Requires to knowledge to use drawdown function through LOCCS, Line of Credit Control System, and HUD drawdown requirements.

Requires the ability to use standard office equipment, PCs, and payroll systems.

Requires knowledge to operate wireless tablets, desktops, and laptops with related software, Google, Word, Excel, PowerPoint, Microsoft Teams, and Zoom.

Requires the knowledge to prepare reports, emails, memorandums, and business correspondence to staff, contractors, vendors, board of commissioners, and Tribal Executive Board if necessary.

Requires the ability to learn and navigate new software quickly.

Requires the ability to update forms, business advertisements, and data information as required.

Requires the ability to work independently while performing bookkeeping tasks.

Requires the ability to follow directions, flexibility in work schedule, and to adhere to policy and procedures.

PHYSICAL DEMANDS:

Physical demands may include travel, training, and special events. Work is performed for long periods of time in certain circumstances. Moderate bending, lifting, and transporting of materials and supplies. Ability to pack and set up technology devices.

WORK ENVIRONMENT:

Works primarily in a standard office environment with no unusual physical demands or exposure to hazardous situations. Work may include troubleshooting a variety of situations within departments of the authority. Work may include some outdoor activity.

**Incumbent must pass background check and random drug tests as required.

FORT PECK HOUSING AUTHORITY

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