Accounts Receivable & Office Administrator

The Administrative Assistant / Accounts Receivable Specialist provides administrative support to ensure efficient office operations while managing accounts receivable functions, including invoicing, payment processing, and customer account follow-up. This role requires strong organizational skills, attention to detail, and professional communication with internal teams and external customers.

Administrative Duties**

Provide general administrative support, including answering phones, managing emails, greeting clients and ringing up retail transactions.

Maintain organized digital and physical filing systems

Prepare correspondence, reports, and documents as needed

Balance daily cash sheet and make deposits

Order office supplies and breakroom supplies and coordinate with vendors

Assist management and team members with day-to-day operational tasks

Accounts Receivable Duties

Generate and send customer invoices accurately and on time

Post payments (checks, ACH, credit cards) to customer accounts

Monitor accounts for overdue balances and follow-up on past-due invoices

Communicate professionally with customers regarding billing questions and payment status

Maintain accurate customer records and account documentation

Reconcile accounts receivable balances and assist with monthly reporting

Coordinate with accounting or management regarding discrepancies or collection issues

Plumbing Retail Sales & Cashiering Duties

Assist walk-in customers with plumbing parts, fixtures, pumps, and related products

Provide product recommendations based on customer needs

Process retail sales transactions accurately using point-of-sale systems

Handle cash, credit card, and other payment methods in accordance with company procedures

Balance cash drawer daily and reconcile with sales receipts

Support special orders and coordinate with vendors as needed

Maintain organized, clean, and well-stocked retail displays

Deliver professional, courteous, and knowledgeable customer service

Cleaning & Office Maintenance Duties

Maintain cleanliness and organization of common office areas, including reception, breakroom, and conference rooms

Clean and restock breakroom supplies (coffee station, refrigerator, microwave, etc.)

Empty trash and recycling bins as needed

Wipe down desks, counters, and shared equipment

Monitor cleanliness and notify management of maintenance or repair needs

Ensure office areas present a professional appearance for staff and visitors

Qualifications & Skills

High school diploma or equivalent required; associate degree or accounting coursework preferred

1--3 years of experience in administrative support and/or accounts receivable

Proficiency in Microsoft Office (Excel, Word, Outlook)

Experience with accounting or invoicing software (QuickBooks and Service Titan) preferred

Strong organizational and time-management skills

Excellent written and verbal communication skills

High level of accuracy, attention to detail, and confidentiality

Ability to work independently and manage multiple priorities

Fogle Pump & Supply, Inc

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Accounts Receivable and Office Administrator

Accounts Receivable and Office Administrator