Accounts Payable Coordinator

SUMMARY

Incumbent is responsible for overseeing accounts payable activities, using best practices and maintaining current systems and procedures for the organization.

JOB DUTIES

Oversees all aspects of department.

Prepares weekly, monthly, quarterly, and annual reports as required, including preparing year-end 1099 vendor reports.

Researches, if necessary, any variances in department paperwork.

Maintains timely and accurate records and files.

Reviews for accuracy and appropriate signatures and processes computer generated payments.

Prepares payment request vouchers.

Researches variances on invoices.

Responds to program inquiries regarding accounts payable.

Maintains vendor files.

Prepares and updates credit applications for organization.

Creates and updates spreadsheets for billing allocations.

Process Travel Requests/Reports and arranges flight itineraries for all FNA staff

Schedule monthly deposits of Board of Directors taxes withheld.

Perform other job-related duties as assigned.

NECESSARY KNOWLEDGE, SKILLS, AND ABILITY

Familiarity with accounting policies and procedures.

Knowledge of customer service concepts and practices.

Understanding and sensitivity to diverse cultures and lifestyles, as well as cross-cultural communication styles.

Skill in operating personal computer utilizing a variety of computer software.

Skill in managing multiple priorities and tasks concurrently and meet deadlines.

Skill in oral and written communication.

Skill in establishing and maintaining cooperative working relationships with other employees.

Ability to report to work in a timely manner.

Ability to maintain confidentiality of all records information.

Ability to work independently as well as with teams.

MINIMUM QUALIFICATIONS (Education and Experience)

High school diploma or equivalent, and

Three (3) years experience in fund accounting or related field, with at least six (6) months experience in Accounts Payable.

A combination of experience, education, and training that provides the required knowledge, skills, and abilities may substitute for degree requirements.

PREFERRED QUALIFICATIONS (Education and Experience)

Five (5) years of accounts payable experience.

Associates degree in accounting or related field.

WORKING ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 25 lbs. The majority of work is performed in an office setting with a wide variety of people with differing functions, personalities, and abilities. The office is a non-smoking facility with outside smoking areas. Requires local travel between various program components of FNA which may involve exposure to extreme weather conditions. Works in an environment where protection of consumer confidentiality is essential. Personal Protective Equipment will be provided where/when needed.

SPECIFICATIONS

Supervision Received

: Position receives direct supervision from immediate supervisor; however, incumbent is expected to effectively perform day-to-day activity as denoted within job description. Work will be monitored through weekly meetings, monthly reports, and regular communication with your supervisor. General guidelines for operations are based on program requirements and the general policies and procedures of FNA.

Supervision Exercised

: No supervision requirements for this position.

Position Impact

: Impact at the program level is high. Programs level of compliance with program standards is directly affected by the effective performance of duties, especially as they relate to providing program services.

Contacts

: Contacts may include, and not limited to, volunteers, organizational staff, consumers, and outside agencies.

ACKNOWLEDGMENT STATEMENT

This Job Description describes the essential functions and qualifications. It is not an exhaustive statement of all the duties, responsibilities, or qualifications of the job; and management has the exclusive right to alter this job description at any time without notice. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, job-related duties. This document is not intended to exclude modifications consistent with providing reasonable accommodation for a disability.

This position will (or may) require you to frequently (or incidentally) drive your personal vehicle for FNA business. Per FNAs automotive insurance policy, in order to drive an FNA-owned vehicle, an individual must be at least 21 years of age. In order to drive an FNA-owned vehicle with consumers in the vehicle, an individual must be at least 25 years of age. No employee may transport a FNA consumer in a personal vehicle.

Continued employment status will be contingent upon satisfactory completion of a criminal background investigation and the pre-employment drug testing process. Where required, continued employment status (post job offer) will

Fairbanks Native Association - FNA

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Accounts Payable Coordinator