This job was posted by https://joblink.maine.gov : For more information, please see: https://joblink.maine.gov/jobs/1253196

Updated September 2025

Date: 2025

Position Title: Accounting Clerk

Division: Finance

Level: Level 5 Program Staff

FLSA Status: Non-Exempt

Reports To: Finance Manager

Primary Office: Bangor, Maine

Position Summary

The Accounting Clerk provides financial and administrative support to the Finance Department. The primary purpose of

the position is to assist in the day-to-day accounting functions of Accounts Payable (AP), and Accounts Receivable (AR)

along with general ledger analysis in accordance with generally accepted accounting and cost reimbursement principles

related to federal and state regulations.

Essential Functions

Manage day-to-day processes for Accounts Payable (AP) and Accounts Receivable (AR).

Maintain accurate financial records and ensure compliance with internal policies.

Prepare new and reconcile outstanding Purchase Orders (PO).

Perform account reconciliations and general ledger entries.

Assist in month-end procedures.

Support the accounting department with various administrative and reporting tasks.

Review and route invoices for approval.

Review and process invoices with purchase orders, including attaching all supporting documentation to invoice.

Code items such as invoices, vouchers, expense reports, check requests, etc., with correct account codes

conforming to EMDCs standard procedures to ensure proper entry into the financial system.

Communicate with vendors, customers and internal departments as needed including notification of payments,

resolving discrepancies, and setting up new vendors in accounting system.

Investigate and resolve problems associated with processing invoices.

Prepare batch check runs, wire transfers, bank transfers and ACH payments.

Prepare various status reports and monthly closings.

Any other duties or responsibilities as assigned by the Finance Manager.

Job Requirements

Requires strong knowledge of AR, AP and account reconciliation practices.

Requires proficiency in accounting software and Microsoft Excel.

Requires high level of attention to detail and strong organizational skills.

Requires strong working knowledge of accounting practices and theory, grants management, and fund

accounting.

Requires use of accounting & grants management software, internet, electronic mail, and office productivity

software, including spreadsheets and databases.

Requires ability to: be exact or highly accurate; to meet strict deadlines; to work with others in a group or team;

and to work with external customers or the public.

Requires face-to-face discussions with individuals or teams, contact with others (face-to-face, by telephone, or

otherwise), repeating the same physical activities or mental activities over and over, and working indoors in

environmentally controlled conditions.

Requires working with limited supervision.

Updated September 2025

Core Competencies

Computer skills Skilled in the use of computers, adapts to new technology, learns new programs quickly, and uses

computers to improve productivity.

Customer service Handles customer and vendor questions and complaints, handles service problems politely and

efficiently, always available during working hours for customers, follows procedure to solve customer problems,

understands company products and services, maintains pleasant and professional image.

Dependability Meets commitments, works independently, accepts accountability, handles change, sets personal

standards, stays focused under pressure, and meets attendance/punctuality requirements.

Integrity/Ethics Deals with others in a straightforward and honest manner, is accountable for actions, maintains

confidentiality, supports company values, and conveys good news and bad.

Teamwork Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to

meet goals, welcomes newcomers and promotes a team atmosphere.

Position Competencies:

Communication Communicates well both verbally and in writing, creates accurate and punctual reports, delivers

presentations, shares information and ideas with others, has

Eastern Maine Development Corp

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Accounting Clerk