Career Opportunity: Executive Administrative Assistant with EAP, Inc. in Cincinnati, OH

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Are you a highly organized administrative professional with strong interpersonal skills? Do you thrive in a fast-paced environment where no two days are the same and you take pride in anticipating needs before they arise. If so, we want to hear from you.

EAP, Inc. is currently seeking a full-time/on-site Executive Administrative Assistant who will serve as the operational backbone of the leadership team, managing schedules communications, and day-to-day office functions that keep our business running smoothly. We are a dynamic, close-knit team of fewer than 30 people looking for an exceptionally organized and proactive Executive Administrative Assistant.

Key Responsibilities:

Provide high-level administrative support to the CEO and senior leadership team, including calendar management, travel coordination, and meeting preparation

Serve as the primary point of contact for internal and external communications on behalf of executives; draft, proofread, and distribute correspondence and reports

Plan and coordinate company meetings, board meetings, and off-site events; including logistics, agendas, materials, and follow-up action items

Manage and maintain confidential files, records, contracts, and company documents with a high degree of discretion

Support HR administration tasks including onboarding coordination, maintaining employee records, and scheduling interviews

Oversee office operations including vendor relationships, supply ordering, and facility needs

Track expenses, process invoices, and assist with budget reporting as needed

Assist in accounts payable and accounts receivable, including processing vendor payments, issuing client invoices, and following up on outstanding balances

Handle special projects and research assignments with minimal direction, delivering timely and thorough results

Serve as a cultural ambassador, fostering a welcoming, well-organized, and positive office environment

Qualifications:

3+ years of experience in an executive assistant, administrative assistant, or office manager role

Exceptional written and verbal communication skills

Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace

Demonstrated ability to manage multiple priorities and deadlines with poise and accuracy

High level of discretion when handling sensitive and confidential information

Strong interpersonal skills and ability to build trust with executives, staff, and external stakeholders

Preferred Qualifications:

Experience supporting C-suite executives in a small or growing company

Familiarity with project management tools (Asana, Monday.com, Notion, or similar)

Experience with basic bookkeeping or expense management tools (QuickBooks, Expensify, FreshBooks, or similar)

Familiarity with accounts payable/receivable processes and basic financial recordkeeping

Associates or bachelor's degree in business administration or a related field

What We Offer:

Competitive compensation

Health, dental, and vision insurance

Paid time off (PTO) and paid holidays

Retirement savings plan with company contribution

Professional development and training opportunities

Flexible work arrangements considered after onboarding period

Close-knit, collaborative team culture where your contributions are seen and valued

EAP, Inc. is a manufacturer's representative firm special

EAP, Inc.

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