Position Summary

*The Administrative Coordinator role is responsible for the daily functionality, organization, and professionalism of the office. This position serves as the first point of contact for visitors, customers, and employees, and plays a critical role in shaping the experience people have when interacting with Duperon.

As the first impression of the company, this role must consistently represent Duperon's philosophy that "You'll like working with us." This is demonstrated through professionalism, responsiveness, attention to detail, and a genuine commitment to serving others.

At Duperon, we operate within a "you and me" mindset, where individual accountability and teamwork drive results. This role supports that culture by helping create an environment where employees, customers, and partners feel welcomed, supported, and set up for success.

This position requires strong organization, adaptability, and the ability to manage multiple priorities in a fast-paced environment while maintaining a high level of service and professionalism.

Key Responsibilities
Front Desk and Office Management*

Answer and direct incoming phone calls with a professional and positive presence

Greet and assist visitors, customers, and vendors in a welcoming and professional manner

Manage visitor access, including coordinating gate entry for deliveries

Maintain and update the company phone list

Sort, distribute, and manage incoming and outgoing mail

Operate and maintain the postage machine

Maintain reception, conference rooms, and common areas to ensure a clean and professional appearance

Order and manage office supplies within budget

Office, Kitchen, and Facility Support

Stock and maintain coffee, water, and guest supplies

Manage pantry inventory and prepare for meetings and events

Maintain restroom supplies including paper products and soap

Perform light kitchen upkeep, including running the dishwasher and maintaining shared spaces

Make ice and maintain freezer readiness for use

Decorate the office for holidays and seasonal events

Coordinate flowers and maintain indoor and outdoor plants

Contact and coordinate with maintenance vendors as needed

Handle general shopping and errands to support office and event needs

Administrative and Department Support

Provide administrative support across all departments including sales, engineering, service, project management, purchasing, and accounting

Assist with preparation and organization of documentation including operations manuals, submittals, and build books

Maintain file systems, shared folders, and general administrative records

Support internal communication tools and company resources

Assist with data entry, document formatting, and general administrative tasks

Travel and Logistics Coordination

Coordinate and book employee travel including flights, hotels, rental cars, and itineraries

Ensure travel arrangements align with schedules, budgets, and company expectations

Provide support for travel changes, issues, or last-minute adjustments

Manage prepaid toll accounts and company vehicle related administrative items

Event and Culture Support

Support planning and execution of company events in coordination with leadership

Assist with logistics for internal meetings, customer visits, and trade shows

Manage employee engagement activities such as birthday recognition, holiday events, and company gifts

Prepare workspaces and materials for events and special activ

Duperon Corporation

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Administrative Coordinator