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Office Manager

We are seeking a reliable and detail-oriented Office Manager to maintain the smooth day-to-day operations of our office. This position is a key role within our organization, providing continuity and support across administrative, accounting, and human resources functions. The ideal candidate will be organized, proactive, and comfortable managing a wide range of responsibilities in a professional office environment.

In this role, you will oversee essential administrative operations, including payroll and bookkeeping (QuickBooks desktop), as well as human resources functions such as employee onboarding and benefits administration. You will serve as a primary point of contact with clients and vendors, while also managing office logistics such as equipment maintenance, ordering supplies, and maintaining organized digital filing systems. The position includes ensuring that standard operating procedures are kept current.

You will also support the firms technical staff by assisting Project Managers with administrative tasks, including preparing specification books and proofreading reports. Additional responsibilities include coordinating purchasing activities, communicating with vendors, maintaining state licenses and registrations, and assisting with research related to capital purchases. The role plays an important part in year-end processes, including supporting audits such as cafeteria plan and workers compensation audits, and working with the firms accountant to provide necessary documentation and respond to payroll and tax-related inquiries.

The successful candidate will bring prior experience in office administration or management, along with a working knowledge of bookkeeping, payroll, and human resources processes. Strong organizational skills, attention to detail, and the ability to manage multiple priorities are essential. The role requires clear communication skills, discretion when handling confidential information, and proficiency with standard office software. The ability to work independently while supporting a collaborative team environment is key to success in this position.

Dufresne Group

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Office Manager