Are you a highly skilled administrative professional with a talent for keeping things running smoothly behind the scenes? Do you possess that unique mix of sensitivity, directness, and organizational abilities that allows you to easily coordinate the work of others? And, would you thrive in a dynamic environment where belonging is valued, and your work will make a difference? If this sounds like you, the role of Administrative Assistant 4 at the Department of Retirement Systems may be the perfect role for you!

Duties:

This recruitment will remain open until filled.

Applicants who apply by 8:00 AM (PST) on Monday, May 4, 2026, will get first consideration*.

The hiring manager reserves the right to make a hiring decision at any time during the recruitment process.*

This search will include a proctored assessment which is tentatively scheduled between May 13 and May 15

and [in-person]{.underline} interviews tentatively scheduled for May 19, 20, and 21.

The Opportunity:

We are searching for a skilled and dependable **Administrative Assistant 4 to provide professional administrative support the Assistant Director of the Administrative Services Division (ASD). In this role, you will perform a wide variety of complex and confidential administrative duties in support of the Assistant Director and the division.

Some of what you'll do includes:*

Serving as the primary point of contact for the Assistant Director. Professionally representing the Assistant Director on administrative matters; communicating decisions, providing updates and reminders, and coordinating follow-up with team members, other divisions, and external partners.

Planning and leading division projects and special assignments, preparing summaries, briefings, project documentation and draft correspondence with minimal direction.

Coordinating the logistics of meetings with DRS team members and stakeholders as required; arranging conference/video calls and reserving conference rooms; preparing meeting agendas and attending team meetings; taking meeting notes and providing follow-up information.

Coordinating training, travel, expense reports, invoice processing, and onboarding and offboarding for ASD team members.

Act

Department of Retirement Systems

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Administrative Assistant 4