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Description:

Dental Excellence is seeking a highly organized and tech-savvy Administrative Assistant to provide direct administrative support to our executive leadership team. This role requires strong attention to detail, excellent communication skills, and hands-on experience with tools such as Excel, PowerPoint, QuickBooks, and Mail Merge. The ideal candidate is proactive, resourceful, and comfortable managing both day-to-day executive support and larger event coordination projects.

Key Responsibilities

Provide high-level administrative support to the executive team, including scheduling, calendar management, travel arrangements, and meeting preparation

Plan, coordinate, and execute internal and external events, meetings, and special projects, as needed

Prepare and format professional PowerPoint presentations for leadership and client meetings

Create, update, and analyze Excel spreadsheets for reporting and data tracking

Assist with financial tasks in QuickBooks, including invoicing, expense tracking, and vendor coordination

Execute Mail Merge tasks in Microsoft Word for mass communications, announcements, and mailings

Maintain organized filing systems and handle confidential information with discretion

Serve as a point of contact between executives, staff, clients, and vendors

Requirements:

Qualifications

3+ years of experience as an Administrative Assistant or in a similar administrative support role

Strong proficiency in Microsoft Office Suite

Excel (formulas, charts, and data management)

PowerPoint (presentation design and formatting)

Mail Merge in Word

Experience with QuickBooks (invoicing, expense management, and reporting)

Exceptional organizational and time-management skills

Excellent verbal and written communication skills

Ability to manage multiple priorities and deadlines independently

Professional demeanor and a high degree of confidentiality

Dental Excellence Group

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