Duties and Responsibilities:

General

Sending of reports to clients prepared by multiple attorneys in the firm, and emails from the managing partners email account to clients on a daily basis. This also includes making revisions on reports and requires some legal secretarial knowledge in terms of formatting and using Word. Also responsible for the distribution of reports approved by the managing partner to the secretaries/attorneys for sending.

Monitoring emails from clients and directing them to appropriate attorneys in firm.

Responsible for the managing partners very busy calendar, which includes scheduling trials, mediations, depositions, conference calls, and travel dates. This requires calling, emailing and communicating with the attorneys and their secretaries to schedule and confirm the events on a regular basis.

Handling all travel arrangements for the managing partner, including flights, hotels, rental cars, as well as international travel to the U.K.

Drafting and entering time entries for the managing partner (from his email communications with clients, hard copies of U.S. mail, and reading copies of reports). This usually takes five full days during the beginning of each month to compile all of the information. The candidate should be familiar with the language used for legal time entries and have experience using Timeslips.

Directing client FedEx deliveries and mail to appropriate attorneys in firm, which involves using the firm file list to search for the cases the mail pertains to.

Relaying messages from clients to the managing partner and the handling attorneys. This sometimes involves checking his voicemail when he is out of town and making sure he and the handling attorneys communicate with the client.

Receipt of service of pleadings on behalf of managing partner, and directing to the appropriate attorneys in firm.

Light dictation for managing partner.

Assistance with insurance company audits.

Preparation and entry of requests for information from insurance clients and companies.

Assisting managing partner with various personal assistant tasks (gifts to clients, memberships, errands, gifts for wife, daughters, doctors appointments, committees, etc.).

Registering managing partner for various seminars, especially for Primerus and NWCDN events. This also involves registering client guests for Primerus events and making their travel arrangements as well.

Making lunch and dinner reservations for clients.

Degan, Blanchard & Nash

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