Purpose

The Accounting Coordinator is responsible for managing administrative, financial, and operational activities to ensure smooth day-to-day office functioning and support efficient business processes.

Key Responsibilities

Data Entry & Administration

Ticket Triage: Sort, categorize, and route incoming tickets to appropriate departments

Mail Management: Distribute incoming mail, manage outgoing correspondence, and maintain mail logs

Ramp Data Entry: Input and maintain ramp-related data in company systems

Financial Operations

Accounts Payable (AP) Management

Process and enter AP invoices into the system

Scan and digitize AP documents for record-keeping

Review and manage the AP Board to track outstanding payments

Submit subcontractor expenses for processing and approval

Cash/Receivable (AR) Management

Prepare and process check deposits

Receivable reports and communications

Receivable collections

General Office Management

Communications

Answer and direct incoming phone calls professionally

Screen calls and take messages as needed

Manage office voicemail and email inquiries

Emailing and calling customers or vendors about account status

Office Environment

Ensure office equipment is functioning properly

Monitor office cleanliness and organization standards

Monitor and Maintain hallways, common areas, and restrooms

Ensure office supplies are stocked and ordered as needed

Required Skills

Proficiency in accounting software and MS Office Suite

Strong organizational and time management abilities

Attention to detail and accuracy

Ability to handle multiple tasks simultaneously

Professional communication and phone etiquette skills

Accounting principles knowledge

Customer Service Orientation

Qualifications

High school diploma or equivalent

3-5 years of office administration or accounting experience preferred

Experience with AP processing and AR Management a plus

Proven ability to manage multiple priorities in a fast-paced environment

Decypher Technologies, Inc.

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Accounting Coordinator