South Prairie Elementary Administrative Assistant JobID: 2507

Position Type:

Secretarial/Clerical/ Secretary

Date Posted:

8/19/2026

Location:

South Prairie Elementary

Date Available:

09/09/2026

Closing Date:

08/31/2026

South Prairie Administrative Assistant

SUMMARY:The Administrative Assistant (Grades K-4) supports the efficient operation of the school administrative office by providing comprehensive clerical, organizational, and customer service support to the Principal, staff, students, and families. This position manages office procedures, coordinates communication, maintains student and financial records, supports attendance and data systems, and assists with school events and daily operations. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic school environment.

ESSENTIAL DUTIES & RESPONSIBILITIES

Provide comprehensive clerical and administrative support to the Principal and school staff, including preparing correspondence, reports, handbooks, and communications

Answer and screen phone calls, greet visitors, and manage front office interactions with professionalism and efficiency

Coordinate meetings, appointments, and school events, including logistics, materials, agendas, and communication

Maintain filing systems, office equipment, and general office organization

Manage incoming and outgoing mail, email communications, and daily announcements

Coordinate substitute teachers and support staff coverage as needed

Serve as a primary point of contact for students, families, staff, and community members, responding to inquiries and directing concerns appropriately

Provide accurate information regarding school, district, and state policies and procedures

Assist with financial processes, including collecting and receipting student fees, managing deposits, reconciling accounts, and maintaining petty cash

Prepare requisitions, process purchase orders, and monitor office supply inventory

Enter, maintain, and retrieve student data using the district's student information system

Monitor and manage student attendance records and reporting

Maintain student files and records, including processing requests and transfers

Support tracking of student information such as schedules, lockers, discipline, and related data

Coordinate and support school events such as conferences, open houses, and student activities, including setup, communication, and materials preparation

Assist with organizing and supporting office staff workflow and special projects

Provide backup support for health office needs, including assisting students who are ill or injured when necessary

Manage building and vehicle key inventory, including tracking and distribution

Support school safety procedures and assist in emergency response coordination

Perform other duties as assigned to support school operations

EDUCATION & RELATED WORK EXPERIENCE

High school diploma or equivalent required

Minimum of three (3) years of clerical or administrative experience preferred

Experience working with elementary students preferred

Equivalent combinations of education and relevant experience may be considered

TECHNICAL SKILLS, KNOWLEDGE & ABILITIES

Strong customer service and interpersonal communication skills

Excellent organizational, time management, and multitasking abilities

Proficiency in general office technology

Ability to learn and effectively use student information systems and data platforms

Strong attention to detail and accuracy in data entry and reporting

Ability to maintain confidentiality and handle sensitive information appropriately

Ability to manage multiple priorities and frequent interruptions in a fast-paced environment

Strong problem-solving and critical thinking skills

Ability to work collaboratively with administrators, teachers, support staff, students, and families

Ability to promote and follow Board of Education policies, district procedures, and professional standards

Full Job Description: Admin Assistant (https://docs.google.com/document/d/13b1hibotzKlk0XddYy9bqs3R6plpL3MuVhWtCYBsRtQ/edit?usp=sharing)

Dallas Center-Grimes Community School District

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South Prairie Elementary Administrative Assistant