This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7585452

POSITION SUMMARY

Under general supervision, the Administrative Assistant serves as the first point of contact for the department, providing a welcoming and professional front desk presence while supporting daily administrative operations. This role answers phone calls, greets and assists members of the public, and receives, sorts, and distributes mail and packages ensuring smooth office operations.

In addition to front desk responsibilities, the Administrative Assistant provides essential support to Payroll and Human Resources functions, assisting with administrative processes, maintaining accurate records, and ensuring timely and confidential handling of sensitive information. Must be able to work in a team environment with a great attitude.

ESSENTIAL FUNCTIONS

Provide general administrative support, including scanning, copying,

and responding to employee inquiries via phone, email, or in person

Assists Administration personnel with projects and tasks, as needed

Perform payroll-related clerical tasks such as document filing,

reporting, and printing payroll records

Support payroll processing and serve as a designated backup payroll

processor

Utilize HRIS systems to complete payroll and administrative tasks

Maintain and organize confidential employee files and personnel

records in compliance with department and legal requirements

Input, update, and verify employee information in the HRIS system,

including address, contact details, and benefit changes

Serve as a point of contact for employee benefit inquiries,

providing accurate information and guidance regarding health, dental, vision, and other benefit programs

Coordinate and communicate with third-party administrators regarding

industrial injury and workers compensation claims; track claims, follow up on status updates, and maintain related documentation

May assist in the onboarding process by preparing new hire paperwork

and ensuring timely system entries

Support HR staff with various HR duties; including, but not limited

to, recruitment, background checks, pre-employment processing, benefits, etc.

Ensure compliance with confidentiality, personnel policies, and

record retention standards

Assist with audits, compliance reporting, and other special Payroll

and HR projects as assigned

Demonstrates superior seamless customer service, integrity, and

commitment to innovation, efficiency, and fiscally responsible activity

May be required to manage and/or participate in committees either by

volunteering or by assignment by their supervisor

Timely use of all department electronic communication, e., Vector,

Target Solutions, regularly check DMFD email, etc.

Maintains regular attendance and punctuality, according to

department policies

Ability to follow and positively model support of DMFDs Mission,

Vision and Values

Other duties as assigned

Daisy Mountain Fire District

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ADMINISTRATIVE ASSISTANT