ITS Finance Specialist

Job no:

553853

Work @type:

Staff

Location:

Chancellor's Office

Categories:

Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of

ITS Finance Specialist. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Salary

The anticipated salary hiring range is up to

$88,224per year, commensurate with qualifications and experience.

Classification

Administrative Analyst/Specialist - Exempt II

Compensation Notice

CSU Classification Salary Range: $69,564 - $101,340 per year (Step 1 - Step 20); Step placement will be determined based on relevant qualifications and professional experience.

Step placement upon appointment is not expected to exceed Step 13 ($88,224 per year).Future increases, including step advancement, are subject to contract negotiations.

Position Information

The California State University, Office of the Chancellor, is seeking an

ITS Finance Specialistto independently perform a broad range of complex analytical, fiscal, and administrative functions requiring advanced knowledge of financial management, accounting practices, contract administration, and procurement policy. The incumbent serves as a subject matter expert and key resource to ITS leadership on financial policy, compliance, and process improvement initiatives.

This position leads financial and contractual analysis for the Information Technology Services division, ensuring fiscal integrity, policy compliance, and operational efficiency across a dynamic portfolio of more than 300 Chancelors Office and CSU systemwide contracts. The incumbent exercises considerable judgment and discretion in developing recommendations, designing procedures, interpreting policies, and supporting strategic decision making for the ITS Finance unit.

This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach,California.

APPLICANTS CALLED IN TO INTERVIEW WILL BE GIVEN A SKILLS ASSESSMENT.

Responsibilities

Under the general direction of the

Director, ITS Finance, the

ITS Finance Specialistwill perform duties as outlined below:

Lead, ITS Procurement and Contract Administration:

-Oversee and coordinate the ITS contract and procurement portfolio, which includes more than 300 highly complex Chancellors Office and Systemwide contracts valued at $100M annually, ensuring accuracy, compliance, and timely execution per Chancellors Office and CSU policy.

-Prepare, review, and process purchase requisitions, contracts, MOUs, and purchase orders in CSU Buy; manage workflow to verify timely routing and approval; enter related transactions (purchase orders, contracts, invoices, and payments) into the ITS master log and reconcile to maintain accuracy, compliance, and completeness within the financial ledger.

-Advise ITS leadership on complex procurement scenarios, including IT vendor negotiations, sole-source justifications, and contract compliance issues.

-Serve as the primary fiscal liaison with Procurement and Accounting to ensure contract terms, amendments, and renewals align with CSU policy and funding requirements, and act as the main point of contact for vendors to resolve billing, contract, and delivery issues, while monitoring performance for quality and compliance terms and conditions.

-Procure equipment and materials totaling $574K annually using the One Card, complete monthly reconciliations with accurate documentation and appropriate general ledger coding.

Financial Operations, Reporting, and Compliance:

-Develop and maintain internal fiscal controls and documentation procedures to ensure the accuracy, authorization, and auditability of financial transactions.

-Analyze and reconcile account balances across multiple funds and programs, verify budget allocations and accounting adjustments, identify discrepancies, and recommend corrective actions. Monitor encumbrances, expense patterns, and financial performance to mitigate potential risks and forecast resource needs.

-Independently prepare and process more than 500 complex financial transactions, including budget and expenditure transfers, journal entries, AR invoices, inter-agency billing, ensuring accuracy and compliance with accounting principles and CSU fiscal standards.

-Serve as the lead resource for cost recovery and receivable account activities. Coordinate with cross departments, campuses, and external partners to manage activity and secure cost recoveries due to the Chancellors Offices.

Strategic Financial Analysis and Policy:

-Design and maintain comprehensive financial reporting in Excel, Smartsheet, and Amazon Quick Suite to track contract utilization, spending, and key data insights that support decision-making.

-Regularly resolves complex and unique financial and contractual issues that require interpreting CSU policy, applying independent judgment, taking initiative, and developing alternative solutions escalating to management only when needed.

-Conduct complex financial analysis to support ITS strategic and operational planning, budget forecasting, trend analysis, cost modeling, and cost recovery models.

-Collaborate with ITS leadership to shape strategic fiscal strategies that strengthen accountability, guide long-term planning, and continuous improvement.

-Serve as the subject matter expert for ITS travel and hospitality claims, maintaining current knowledge of the CSU and Chancellors Office policy, interpreting and applying requirements, and helping refine ITS procedures and system improvements to strengthen compliance and efficiency.

-Review and approve 300+ employee travel and expense reports totaling $168K annually; identify and resolve discrepancies or missing documentation.

-Support 193 ITS employees with payments for conference registrations

CSU, OFFICE OF THE CHANCELLOR

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