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Clerk/Secretary

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Lincoln County

County Clerks Office

POSITION SUMMARY

Under the supervision of the Lincoln County Clerk, the Clerk/Secretary is a non-exempt position under FLSA. This employee handles various job responsibilities including accounts payable, elections, bookkeeping, customer assistance and general secretarial duties. This employee must possess excellent organizational, communication, and public relation skills, have the ability to handle numerous duties simultaneously, and have the ability to handle confidential information without compromise.

ESSENTIAL FUNCTIONS

Works with citizens, municipalities, state and federal agencies to ensure compliance with local, state, and federal laws;

Performs all accounts payable tasks, generate reports for all departments, print checks, maintain vendor history and generate 1099s and other reports as required by federal and state law and regulations;

Prepares and maintains county expense ledgers by fund and provides same to department heads and County Commissioners in a timely manner;

Maintains records of daily receipts and accounting of transactions from County Treasurers Office;

Reports budget status of all county departments and all county budgeted funds;

Assists counter customers with sale of various licenses, application, filings, vital statistics and genealogy requests, and other requests;

Maintains receipt book and cash drawer;

Data enters motor vehicle and recreational vehicle taxes;

Assists with tax roll maintenance as required by preparing advance tax authorizations, escaped taxes, name, address, and valuation changes;

Maintains the official real estate transfer record using information from the Register of Deeds, District Courts, domestic and foreign, Sheriff, and other sources as necessary;

Performs data entry of utilities, intangibles and special assessments;

Assists with annual inventory of office equipment and furnishings;

Assists with preparation of homestead and food sales tax rebate applications;

Prepares quarterly and annual reports for quarterly withholdings and the sales of all game licenses, boat and camping permits, etc. as required by federal and state laws and regulations;

Answers incoming telephone inquires in a professional and pleasant manner;

Participates in all election functions as required, including but not limited to taking voter registration applications, candidate fillings, preparing supplies for polling places and assistance with advance voting, disassembling and storing supplies, preparing for and assistance with the county canvass;

Maintains voter registration roll using information from individual applications, applications from outposts, agencies, Division of Motor Vehicles, vital statistics reports, obituaries, and other sources;

Prepares voter registration reports as required by Secretary of State and County Clerk;

Receives and files all required documents for election candidates;

Must posses a strong command of the English Language;

Signs and records checks;

MARGINAL FUNCTIONS

Participates in training and educational sessions as required;

Performs general clerical duties, including but not limited to typing correspondence, minutes, and agenda;

Provides information to the County Auditor as requested;

Orders and maintains office and election supplies;

Assists in payroll duties;

Responsible for stocking and removing money from pop machine;

Performs other duties as deemed necessary or assigned;

Clerk/Secretary

Position Requirements

EXPERIENCE:

Lincoln County is willing to train employees. Employees are expected to acquire the necessary information and skills to perform the job reasonably well within six months of employment.

EDUCATION:

A high school diploma or GED is required.

TECHNICAL SKILLS:

Knowledge of computers and computer software, printers, calculators, @typewriters and paper shredders is necessary for this position. Employee must have the ability to read and interpret legal descriptions, manuals and maps, have basic mathematical and bookkeeping skills and follow instructions. This employee must possess a strong command of the English language and ability to communicate effectively. This employee must have excellent organizational and public relation skills, and have the ability to maintain confiden

County of Lincoln

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Clerk / Secretary