Coshocton EMS is looking for an Accounting Clerk!

REPORTS TO: Asst. Chief of Administration

DEPARTMENT: Administration

STATUS: Non-Classified

GENERAL DESCRIPTION: Completes daily accounting activities and provides confidential, high-level assistance to the Asst. Chief of Administration, Director, and members of the CCEMS administration. Responsibilities include providing clerical support associated with accounting functions that prepare, process and maintain accounting records, summarize business and financial transactions, payroll, statistical analysis, report generation, computer support, maintaining filing systems, assist with scheduling EMS staff, purchasing and negotiations with suppliers, reconciling data with billing contractor, and working on special projects.

MAJOR DUTIES AND RESPONSIBILITIES:

Knows and meets all of the expectations and requirements of internal and external customers. Actively seeks customers' feedback on quality of service provided and pursues resolution. 2.

Builds good relationships and rapport with customers, peers and members of CCEMS administration. Treats all people with dignity and respect. 3.

Completes a variety of accounting transactions, including maintaining detailed spreadsheets for all monies received and invoices paid. 4.

Posts a variety of accounting transactions to ledgers, journals, or cash books manually, electronically, or mechanically and makes the necessary mathematical computations for posting and maintenance of these records. 5.

Reviews, codes, and processes purchase orders, invoices, receipts, vouchers, and other accounting documents. Checks for mathematical accuracy, appropriate signatures, correct identification of account numbers, and pertinent dates. 6.

Files invoices, purchase orders, and vouchers. Types and proofreads correspondence, statements, forms, or other documents and performs a variety of clerical tasks related to accounting clerk activities. 7.

Compiles and creates a variety of financial reports (e.g., weekly, monthly and annual reports of cash, budgets, accounts receivable, and accounts payable). 8.

Assists in checking purchase orders, payrolls, time sheets, vendor checks, budgets and other accounting records and documents. 9.

Maintains a database of payroll related information for all employees, including future wage increases and future vacation accrual increases, and assists in generating timely certification letters to the County Auditor for these increases. 10.

Will be responsible for processing and completing payroll to be entered into County Auditor payroll system. 11.

Reconciles CCEMS month-end reports for money paid-in and accounts payable to the County Auditor's month-end reports. 12.

Reconciles the month-end bank statement to the CCEMS month-end pay-in report and to the month-end billing company report of deposits. 13.

The Accounting clerk will be cross-trained on the duties of the CCEMS Administrative assistant, and will perform those duties in the absence of the administrative assistant. 14.

Effectively develops, prepares and/or manages assigned budgets through sound analytical reporting and financial management practices. 15.

Responsible for department-wide records management and storage in compliance with all State and County records retention requirements. 16.

Prioritizes workload and duties in order to meet all deadlines. Adapts to perform a variety of tasks, including assignments on short notice and is capable of being even-tempered and calm to maintain even work flow. 17.

Works independently without close supervision and has the ability to anticipate the needs of CCEMS administration. 18.

Protects the privacy of all patient information in accordance with the Company's privacy policies, procedures, and practices, as required by federal and state law

Coshocton County EMS

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Accounting Clerk