Assistant Director, Gift Administration

To apply, please visit: https://apptrkr.com/6737204

Job Title: Assistant Director, Gift Administration

Department: Stewardship

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

2080 Hours per year

12 Months per year

40 Hours per week (Estimated)

About Us

At Colorado College, 2,300 students learn and live on our beautiful 99-acre campus in downtown Colorado Springs. We attract top students seeking new perspectives with an array of experiential learning opportunities possible only in an immersive learning environment. Here, students take only one class at a time to facilitate deep exploration of a topic. We call this the Block Plan. This unique approach allows members of our campus community to share a rhythm of experience as we work together to fulfill our mission.

Job Summary

The Assistant Director Gift Administration plays a key role in developing and executing a comprehensive donor relations program through effective fund management, gift processing oversight, and staff leadership. The position ensures accurate documentation, recording, and acknowledgment of all donations while adhering to industry standards and legal requirements. This role entails comprehensive fund management, encompassing oversight of gift agreements and stewardship efforts, operational gift administration such as processing and receipting, and leadership of the gift processing team.

Responsibilities

Direct comprehensive management of gift funds, endowments, and donor agreements. Oversee the creation and maintenance of fund designations, manage gift agreement processes in conjunction with fundraising staff, and coordinate stewardship activities with donor relations leadership.

Serve as liaison between departments for scholarship coordination and fund reconciliation.

Manage specialized processes including Honor's Convocation awards, William Jackson Palmer Society inductees, and gift society coding.

Oversee comprehensive gift processing operations including documentation, recording, acknowledging, and receipting all gifts in database system.

Ensure compliance with IRS requirements, CASE guidelines, and industry best practices. Manage complex gift transactions including stock/securities transfers, planned/estate gifts, and gift adjustments.

Coordinate gift processing for Colorado Springs Fine Arts Center at Colorado College and maintain all correspondence systems and donor acknowledgment processes.

Supervise and provide guidance to assigned positions.

Review and oversee all gift processing sessions, provide training and problem-solving assistance, and ensure operational efficiency in gift administration workflows.

Foster an inclusive work environment that promotes diversity, equity, and inclusion principles.

Minimum Qualifications

Bachelor's degree in a related field

3 years of experience in a related field with at least 1 of supervisory or lead experience

One year of relevant work experience may be substituted for one year of required education (OR) one year of relevant academic coursework beyond the minimum requirement may be substituted for one year of required professional experience.

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications.

Other Position Details:

Supervises Staff

Position will not drive CC vehicles

Application Instructions

Application Deadline - last day to submit an application: 12/5/2025

This position is not eligible for visa sponsorship.

In alignment with our commitment to reduce potential bias in hiring, applicants may redact any information that discloses their age, date of birth, or dates of attendance/graduationfrom educational institutions on resumes, certifications, transcripts, or other application materials. There will be no penalties for the omission of such information.

Anticipated Hiring Salary Range:

$24.89 to $29.87 per hour

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

Medical, Dental, and Vision Insurance

Paid vacation and sick time - accrual of 7.34 hours of vacation per pay period (176 hours, 22 days per year) and 4 hours of sick time per pay period (96 hours, 12 days per year)

Paid seasonal breaks and holidays (20 days per year)

403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%

Tuition benefits for employee and eligible dependents

Public Service Loan Forgiveness (PSLF) Assistance Program

Wellness benefits include free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Explore the Department:

Learn more about the stewardship department at https://www.coloradocollege.edu/us/giving/. Our team ensures every gift is processed accurately and every donor feels valued, fueling opportunities for students to thrive on the Block Plan. Apply today and be part of the impact.

Accommodation Statement:

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College's policies, if you have a disability and would like to request an accommodation in order to apply for a position with Colorado College, or if you cannot use the online application system, please contact the Office of Human Resources at (719) 389-6421 or mailto:HR@ColoradoCollege.edu

E-Verify Information:

This organization participates in E-Verify. For more information, visit http://www.e-verify.gov.

Benefit Information:

Please refer to https://mybensite.com/coloradocollege/

Leave Information:

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html

To apply, please visit: https://apptrkr.com/6737204

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Assistant Director, Gift Administration