Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Department: Controller's Office

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

2080 Hours per year 12 Months per year 40 Hours per week (Estimated)

About Us

Set at the foot of the Rocky Mountains, Colorado College is a place where individuals are determined to positively impact the world. The college actively promotes a dynamic and inclusive environment where students and employees of diverse backgrounds, cultures, and perspectives can learn and work together. Here, you are welcomed as a valued member of the community. Colorado College is a place to explore, grow, and thrive.

Job Summary

Join a dynamic team and play a crucial role in ensuring the smooth financial operations of our college! This role involves precise and efficient processing and payment of invoices, all while adhering to college policies and procedures and complying with federal and state regulations. This is a chance to contribute to a thriving educational environment where skills are highly valued, and careers can truly flourish.

Responsibilities

Review and validate invoices and purchase orders for proper coding, authorization, and adherence to college policy, government regulations and payment terms. Accurately process accounts payable transactions in both accounting and accounts payable software for direct payments and purchase orders. Accurately prepare all batches for checks and ACH file disbursement. Maintain up-to-date and well-organized documentation of accounts payable transactions for compliance and audit purposes. Oversee purchaser and vendor communications, resolving invoice or payment issues, and maintaining timely follow-ups. Ensure compliance with all tax reporting and planning including preparing 1099 tax forms. Partner with internal departments to enhance accounts payable processes and address any workflow challenges. Assist with campus training and accounts payable system training and troubleshooting. Support month end, year-end close and ad-hoc processes including reconciliations of cash advances, petty cash accounts, prepayments and prepare all accounts payable related year-end audit work papers.

Minimum Qualifications

High school graduate or equivalent. Minimum of three years of experience in accounts payable; advanced excel skills, excellent communication skills and strong attention to detail and accuracy.

Preferred Qualifications

Degree in Accounting, Finance or related field preferred. Experience with SAP Concur software and Banner ERP a plus.

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications.

Other Position Details:

Does not supervise others Position will not drive CC vehicles

Application Instructions

Continuous Recruitment - for full consideration, apply by: April 28, 2025. This position is not eligible for visa sponsorship.

Anticipated Hiring Salary Range:

$20.44 to $24.31 per hour

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

Medical, Dental, and Vision Insurance Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked Paid seasonal breaks and holidays 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10% Tuition benefits for employee and eligible dependents Public Service Loan Forgiveness (PSLF) Assistance Program Wellness benefits including free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Colorado College

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Accounts Payable Specialist