Hudson, NY, USA | Hourly | 17.00 per hour | Full Time

Administrative Assistant - The Starting Place

Bring your Heart to Coarc

Locations: Hudson, NY

Pay Rate: $17.00 per hour.

Work Hours: Monday - Friday 8am - 5pm with 1-hour unpaid lunch

The Starting Place in Hudson is seeking a dependable and organized Administrative Assistant to support our early childhood education program. This role provides vital administrative and clerical support to ensure smooth daily operations, a welcoming environment for families and visitors, and strong communication across staff and programs.

Key Responsibilities

Greet and assist children, families, staff, and visitors with warmth and professionalism

Answer and direct incoming calls, ensuring accurate messages and responsive communication

Support the Supervisor with correspondence, reports, filing, meeting minutes, and record-keeping

Maintain confidential program and child records in accordance with agency and licensing standards

Manage office supplies, petty cash, mail distribution, purchase orders, and vendor coordination

Assist with program billing, staff documentation, substitute coordination, and scheduling

Provide occasional classroom support to ensure required supervision ratios are maintained

Support compliance tracking and staff training documentation

Maintain updated office forms, manuals, and communication boards

Qualifications

High School Diploma or GED required

Minimum of two years of experience in a fast-paced office environment preferred

Strong organizational and multitasking skills with attention to detail

Professional communication skills (in person, by phone, and in writing)

Proficiency with Microsoft Office and basic computer functions

Ability to maintain confidentiality and handle sensitive information

Friendly, reliable, and adaptable with a commitment to teamwork

Hear from Our Team

"I genuinely love my job and continue to work as much as I do because I love the happiness and smiles from the people we support. Doing something that makes them happy and them genuinely being thankful and happy to see me and have me work with them is what drives my happiness. To see their smiles and laughs in doing things they love". - Employee Testimonial

Comprehensive Benefits : Health, dental, and vision coverage, plus 24/7 access to a doctor for you and your household.

For more information or to apply:

Jamie Budai : jamieb@coarc.org | 518-672-4451 ext. 2141

Mikki Kay : mikkik@coarc.org | 518-672-4451 ext. 2143

HP

Visit our website to view current job openings and complete an online application: coarc.org (https://www.coarc.org/work-at-coarc/?utm_source=chatgpt.com)

Equal Opportunity Employer

COARC

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Administrative Assistant - The Starting Place