DEPUTY CLERK Clermont County Probate Court Application Due By: September 24, 2025

Status: Full-Time, 40 hours/week Monday -- Friday 8:00am -- 4:30pm (hours may vary) Non-exempt, Unclassified

Pay: Negotiable depending on qualifications/experience

JOB OVERVIEW: We are looking for a professional with a friendly attitude and the ability to multi-task in a busy environment to serve the public at Probate Court. This position is part of a team and will require you to work together and do so with a high level of accuracy.

QUALIFICATIONS:

Preferred Requirements...

Completion of an Associate's Degree or equivalent in paralegal studies, or higher college degree

Meaningful legal experience, particularly probate legal experience

Minimum Requirements...

High School education or equivalent

Valid driver's license (or the ability to obtain one prior to employment date)

Knowledge of...

Office practice and procedures, public contact and general clerical support

Ability to...

Establish and maintain effective working relationships with other employees, attorneys and the general public courteously and tactfully

Operate various office equipment, including but not limited to, computer, copier, calculators and @typewriters

Enter data into a computer with accuracy

Calculate decimals, fractions and percentages and make change in US currency

Read and write common vocabulary

ESSENTIAL DUTIES:

Process decedents estates, trusts, conservatorships, guardianships, commitments, adoptions, marriage licenses, name changes and other probate matters

Assist court personnel in locating files and documents

Process new cases and incoming information by assigning a case number and entering it into the computer system

Review documents for completeness and appropriate signatures

Prepare folders and index documents for scanning

Verify compliance with applicable regulations

Review, evaluate and process a variety of files prior to hearings

Schedule hearings and notice parties

Oversee Court attendance

Monitor compliance with pertinent laws, statutes and rules of practice

Assist Judge with research materials and consult with Judge on research matters as required

Prepare file notices for the Judge

Review or supervise review of fiduciary accountings

Send citations and notices on delinquent cases

Act as a liaison with other state and governmental agencies

Respond to calls and e-mail requests

Prepare correspondence and memos

Provide staff training and assistance

Ensure the proper receipt and deposit of all court funds

Act as a billing and accounts receivable coordinator

Prepare and maintain financial records and reports for probate administration as well as Supreme Court reports

WHAT WE OFFER:

Comprehensive benefits package including medical, dental, and vision insurance* (single to family plan options, begins on first day of the month after 30 days of employment)

Generous paid time off including vacation (after six months of employment), personal days, sick leave, and 12 paid

Life Insurance - $25,000 at no cost to employee

Long-term Disability

Employee Assistance Program -- Counseling Services (up to 5 free visits per year)

Tuition Assistance

Flexible, tax-free spending accounts for costs related to healthcare and dependent care

Participation in the Ohio Public Employees Retirement System (OPERS) (employees contribute 10% of salary and employer contributes 14%)

Healthy Work Environment - Clermont County provides a Smoke-Free and Drug-Free

Pre-Employment Screening may includ

Clermont County Juvenile Court

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