The City of Waco Seeks:

The City of Waco seeks a dedicated and proactive Administrative Support Specialist to join our dynamic team. The ideal individual is someone who excels in decision-making, problem-solving, and independent judgment. Your ability to manage complex schedules, handle confidential information with discretion, and maintain effective communication will be key to your success. If you are a detail-oriented professional with a commitment to supporting public service, we invite you to apply and become a valued member of our team.Apply now!

Minimum Qualifications

Required:

High School Diploma or GED.

Two (2) years of

administrative support experience.

Must complete Police Department Background Packet (

packet will be sent after the position closes).

Must successfully complete any additional background checks required for the position, which may include a CJIS

background check, federal background check, or other applicable screenings (e.g., FAA).

Position Description

Under basic supervision, performs administrative duties and technical and support services for City Departments; coordinates meetings and processes administrative and technical forms.

Essential Functions

Provides administrative and technical support to the department; performs a variety of clerical and administrative duties and makes decisions based on experience, training, and job assignment.

Coordinates departmental administrative workflow and applies knowledge of policies and procedures to organize work and support staff by handling administrative details.

Exercises initiative and independent judgment in completing administrative tasks, resolving problems, analyzing information, and ensuring effective communication of operational matters.

Manages assigned special projects, including researching and compiling information from internal and external sources to prepare narrative and statistical reports for departmental programs and initiatives.

Responds to questions and inquiries requiring knowledge and interpretation of City policies, procedures, and regulations; resolves issues and customer service requests within assigned authority.

Maintains calendars and resolves complex meeting and travel schedules; coordinates meeting rooms and resources; coordinates development of meeting agendas, action item lists and presentation materials.

Drafts and prepares correspondence, memoranda, and other documents from general direction, standard formats, or drafts; assists with monitoring budgets, accounting, and expenditures.

Maintains department files and records, including electronic databases; collects and compiles data and prepares technical and statistical reports; ensures records and administrative actions comply with City policies.

Orders and receives merchandise, maintains inventory, and assists with food and beverage purchasing.

Prepares and verifies deposits and processes accounts payable, including monthly and merchandise-related expenses.

May assist in preparing payroll for departmental employees and may approve maintenance or service issues in the manager's absence.

City of Waco (Main).

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