Department:

Finance Department

Reports To:

Finance Director / City Administrator

FLSA Status:

Non-Exempt (Full-Time)

Pay Range (Sioux City MSA Market Range):

$45,000 - $55,000 annually (commensurate with experience and qualifications)

Approx. $21 - $26 per hour

Position Summary:

Under the general supervision of the Finance Officer,the Accounts Payable Specialist performs skilled clerical and accounting work related to the processing of invoices, handling vendor inquiries, assuring budget compliance, assisting with month-end closing procedures, and related transactions for the City. The position ensures that all financial obligations are met accurately and on time, and comply with applicable laws, regulations, and City financial policies. The work involves frequent contact with vendors, department staff, and the public and requires a high level of accuracy, confidentiality, and attention to detail.

Essential Duties and Responsibilities:

Accounts Payable

Receive, review, and verify invoices and purchase orders for accuracy, authorization, and budget availability.

Prepare and process payments to vendors via check or electronic transfer in accordance with City policies and State Code requirements.

Maintain vendor records, including W-9 forms and compliance with IRS 1099 reporting requirements.

Prepare payable batches and maintain supporting documentation for audit and record retention.

Reconcile monthly statements with vendors and resolve discrepancies.

Assist with expenditure tracking and reporting by fund and department.

Perform periodic internal audits of high-risk expenditure categories and vendors.

Accounting and Administrative Support

Examine accounting records and reports for accuracy and compliance with budgetary and procedural standards.

Assist with fixed asset tracking, inventory management, and records maintenance.

Maintain and update accounting software and operational programs.

Support month-end and year-end close procedures and prepare documentation for audits.

Assist Finance Officer and City Administrator with financial reporting, benchmarking, and other administrative tasks.

Customer Service

Provide courteous, accurate assistance to residents, customers, and internal staff in person, by phone, or electronically.

Process utility payments, prepare daily deposits, and balance cash receipts.

Serve as a resource for routine questions regarding municipal services, licenses, and applications.

Additional Duties

City of North Sioux City

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ACCOUNTS PAYABLE SPECIALIST