General Definition of Work

Performs difficult professional and administrative work in managing and directing procurement activities of the City and the operation of a central warehouse facility; does related work as required. Work is performed under the general supervision of the Director of Finance. Supervision is exercised over all division personnel.

Essential Functions/Typical Tasks

Planning, organizing and directing procurement activities of the City. Managing the daily operations of procurement and warehouse functions. Administering the purchasing policies and procedures, conducting city-wide training, and managing several programs, including the procurement card program.(The following tasks are intended only as illustrations of the various @types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Manages division personnel to include prioritizing and assigning work, hiring, monitoring staff performance, and conducting performance evaluations. Promotes cross-training among divisional staff.

Fosters interdepartmental collaboration, teamwork, and communication.

Oversees all procurement practices and ensures compliance with laws, statutory requirements, and local regulations. Reviews purchase order requests for compliance with statutory provisions and City policy, validates general ledger account number, ensures appropriate supporting documentation is provided, and authorization and funding availability of capital purchases.

Develops, implements, and revises the City's purchasing/contracting policies; interprets and provides guidance on policy issues to departments.

Process contract requests, review written contract to ensure compliance with statutory requirements, obtains liability insurance certifications, and submit contracts for legal review, preaudit, and final approval.

Prepares bid packages, receives bids, attends pre-bid conferences, and attends bid openings; awards contracts.

Prepares and maintains annual division budget; assists departments with prices for their budgets.

Manages central warehouse activities including receiving, storing and issuing supplies, equipment and material inventory; provides supervision to warehouse staff.

Assists in the preparation of resolutions for various departments; arranges appropriate advertisements.

Oversees the disposal of surplus property; validates electronic auction payments and arranges for pick-up, transfers title of ownership, and prepares and maintains reports of sold surplus items.

Receives and inspects City capital purchase items and tags for asset purposes.

Manages the city-wide procurement card program.

Required to serve as Logistic Officers in the Emergency Operation Center (EOC), if activated.

Oversees Minority/Women and Small Business program, Historically Underutilized Business (HUB) monitoring, prepares and submits required reports.

Responsible for year-end inventory audit, prepares and assists with annual audit and related tasks as required, including year-end closing and rollover of purchase orders.

Performs related tasks as required.

Knowledge, Skills and Abilities

Thorough knowledge of North Carolina General Statutes governing public purchasing, contracting, and disposal of surplus property activities; thorough knowledge of purchasing, contracting, warehouse and inventory practices; thorough knowledge of business methods, markets, and modern purchasing practices; thorough knowledge of the availability and acquisition of parts, supplies and materials; some knowledge of safety practices; ability to demonstrate strong communication and collaboration skills while fostering positive relationships across departments and with vendors, customers, and citizens; ability to communicate clearly in both written and verbal forms; ability to demonstrate strong problem-solving and critical-thinking skills; ability to assess complex issues and develop sound and practical solutions; ability to uphold highest standards of integrity and accountability, consistently acting with transparency and a strong sense of public responsibility; ability to plan and supervise the work of others; ability to prepare accurate reports and training presentations, ability to operate technology and general office equipment; and ability to follow verbal and written instructions.

RequirementsEducation and Experience

Any combination of education and experience equivalent to graduation from an accredited college or university with major course work in business management or related field and considerable experience involving the purchasing, inventory, accounting and management of materials and supplies.

Special Requirements

Possession of an appropriate driver's license valid in the State of North Carolina.

Certified Local Government Purchasing Officer designation preferred upon employment or ability to obtain within one year of employment.

CRIMINAL BACKGROUND CHECKS REQUIRED ON FINAL INTERNAL AND EXTERNAL CANDIDATE(S) APPLYING FOR THIS POSITION WITH THE CITY OF NEW BERN.

The City of New Bern is an Equal Opportunity Employer.

City of New Bern

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Purchasing and Warehouse Manager