Accounting Specialist

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Accounting Specialist

Salary

$65,253.72 - $79,316.52 Annually

Location

Mukilteo, WA

Job Type

Full-time

Job Number

2026-00180

Department

Finance Department

Opening Date

05/04/2026

FLSA

Non-Exempt

Bargaining Unit

OCT

Description

Benefits

Description

General Purpose of the Position:

Under direct supervision, performs a variety of higher-level complex, specialized, and responsible clerical and routine accounting duties in support of the finance department and the organization.

Essential Duties

Assumes clerical responsibility for the Finance Department including maintaining appropriate records, archiving, preparing necessary reports, filing, and serving as an information source.

Performs accounts payable functions, including reviewing invoices for proper backup, processing checks, and producing reports.

Administers City Procurement Card and Fuel Card programs and ensures compliance with sales/use tax payments.

Processes accounts receivable, issues invoices, performs billing for City services, and follows up on delinquent account collections.

Prepares and enters journal entries into the financial system and prepares monthly/quarterly reports for the Department of Revenue.

Maintains, reconciles, and audits the petty cash fund.

Provides office support as assigned, including processing cash receipts, commuter parking invoices and payments, invoice coding, and daily bank deposits

Trains, evaluates, assigns, and oversees work of other departmental clerical staff.

Acts as a backup for the Payroll Coordinator position on an as-needed or rotating basis.

Plans, organizes, designs, maintains, and oversees departmental record-keeping systems and/or programs. Prepares records and documentation for archiving and destruction.

Coordinates the sale of surplus City property.

Answers telephones and greets visitors, providing information and assistance on departmental and City policies

Prepares minor reports and compiles information.

Provides information and forms as needed; applies departmental policies and procedures in determining completeness of applications, forms, records, and reports. Updates information and forms as necessary.

Types and proofreads a variety of documents including general correspondence, meeting minutes, agendas, reports, memoranda and statistical charts from rough draft, recordings or verbal instruction.

Performs a wide variety of general clerical work including the maintenance of accurate and detailed logs, records, verifying accuracy of information, researching discrepancies and recording information.

Processes accounts payable and purchase orders, etc. for department by assigning correct account numbers, reviewing charges and routing to appropriate staff for signature.

Supervises credit cards use; compiles accounts payable and assigns appropriate budget/tracking numbers to purchase requisitions and invoices and routes to appropriate staff for signature.

Orders, receives, and organizes departmental materials and supplies.

May oversee, schedule, and manage department activity calendars, meeting rooms, and multi-media projector.

Registers employees for specialized training and manages the City's travel account and reimbursements..

Verifies prevailing wage paperwork is completed prior to processing vendor and contractor invoices.

May transcribe and prepare meeting minutes; may prepare department/agenda packets and distributes; prepares and posts public notices.

Uses modern computerized equipment and software programs including but not limited to MS Access, Excel, Word, Publisher, SmartGov, Eden and Adobe Acrobat Pro, Central Square[KC1]

Renews departmental memberships and licenses.

Performs other duties as assigned.

Skills and Abilities Required:

Modern office practices, procedures and methods.

English usage, spelling, grammar and punctuation.

Filing and record keeping systems.

Office equipment and operations.

Computer software systems including Microsoft Office Suite, , Access, Publisher and various inventory and maintenance management systems.

Ability to learn technical software systems including financial software (Eden), and other systems.

Establish effective working relationships.

Understand and carry out oral and written instructions.

Exercise initiative and sound judgment.

Excellent customer service skills.

Knowledge of municipal government operations preferred.

Knowledge of laws, ordinances, codes, and regulations governing the area of assignment.

Knowledge of accounts payable, accounts receivable, payroll, and basic bookkeeping practices.

Knowledge of budget and account structure practices.

Ability to count cash and balance accounts accurately.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms; and stoop, kneel, crouch, or crawl.

Duties are performed in an office environment with some fieldwork. Employees must be able to operate a motor vehicle.

Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Employees must be able to perform multiple work tasks at the same time, perform well with frequent interruptions, and tolerate a fairly high level of stress. The employee must occasionally lift and/or move up to 25 pounds.

The noise level in the work environment is usually moderate.

[KC1]I added Central Square. Add anything else you think is pertinent

Qualifications

Any equivalent combination of education, which provides the applicant with knowledge, skills and abilities, required to perform the job. A typical way to obtain knowledge and ability would be:

·High school graduation or G.E.D. equivalence with additional course work or training in computers, office equipment, accounting, payroll, or purchasing procedures.

·Two to four years of increasingly responsible clerical and/or accounting experience including customer relations, purchasing, accounting, accounts payable, strong accounts receivable preferred, and/or bookkeeping responsibilities.

·Must pass a background check

Licenses and/or Certificates:

Washington State driver's license.

City of Mukilteo

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