TASK & DUTIES LIST AND MEASURES OF PERFORMANCE FOR: FINANCE DEPARTMENT INTERN

PAY STATUS - NON-EXEMPT (TEMPORARY/INTERN)

REQUIREMENTS:

Education: Current enrollment in an accredited two-year or four-year college or university with a major in accounting, finance, business administration, public administration, or closely related field; or recent graduate of such program.

Licensing, Registration or Certification: Background check must be satisfactory. Pre-employment screenings must be passed.

Experience: No prior professional experience required; prior coursework or exposure to accounting or finance principles preferred.

Skills, Knowledge and Abilities:

Knowledge of:

Basic accounting principles, financial concepts, and bookkeeping practices.

Introductory knowledge of governmental accounting, budgeting, and financial reporting is preferred.

Office procedures, practices, and standard administrative operations.

Computer software applications including word processing and spreadsheets (e.g., Microsoft Office Suite).

Ability to:

Communicate effectively both orally and in writing with staff and the public.

Work with accuracy, attention to detail, and follow established procedures.

Learn and apply accounting processes, policies, and financial systems.

Maintain confidentiality of financial and personnel information.

Organize and complete multiple tasks in a timely manner.

Establish and maintain effective working relationships with City officials, employees, and the public.

Provide courteous and professional customer service.

Work independently on routine assignments and as part of a team.

Demonstrate initiative, adaptability, and willingness to learn.

Skill in:

Operating personal computers, printers, copiers, and calculators.

Data entry and basic file management.

Accessing, inputting, and retrieving information from computerized systems.

Physical:

Body Positions: Standing, walking, sitting.

Body Movements: Use hands to handle, feel or operate objects, tools, or controls. Reach with hands and arms. Occasionally lift and/or move up to 25lbs.

Driving.

Body Senses: Sight, hearing, speech and smell. Specific vision abilities include close vision and the ability to adjust focus.

Mental:

Language: Ability to read, speak and write English. Ability to effectively communicate and project positive attitude. Must be able to communicate effectively verbally and in writing.

Supervision Exercised: None

Reasonable Accommodations: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORKING CONDITIONS: Most work is generally in an office environment. Noise level is usually minimal and environment is comfortable. May be required to occasionally deliver or retrieve items from off site locations. Few hazards exist with this position.

TASKS and DUTIES OF JOB:

General Definition: Performs complex professional level accounting duties, including general ledger reconciliation, preparation of financial reports, audit preparation and grant reporting. Performs complex financial analysis for various programs within the city; and performs a variety of professional accounting functions relative to assigned areas of responsibility.

1- Maintains the required confidentiality of all work.

2- Assists with basic accounting functions including data entry, filing, and record maintenance.

3- Assists in reviewing financial documents for completeness and accuracy.

4- Provides support in accounts payable, accounts receivable, payroll, or utility billing functions as assigned.

5- Assists with preparation of reports, spreadsheets, and financial documentation.

6- Organizes and maintains financial records and files.

7- Provides general administrative support to Finance Department staff.

8- Interacts with City staff and the public in a professional and courteous manner.

9- Performs other duties as assigned by the Finance Director or designee.

MEASURES OF PERFORMANCE: Is on time and has a good attendance record.

1- Demonstrates understanding of assigned duties.

2- Shows interest in learning and professional development. Represents the City in a professional and ethical manner.

3- Communicates effectively with supervisors and co-workers. Maintains positive working relationships.

4- Accepts direction and adapts to new tasks and responsibilities.

5- Completes work accurately with attention to detail.

6- Demonstrates ability to manage multiple tasks in a timely manner.

7- Practices quality customer service and professional phone etiquette.

8- Completes assigned tasks accurately and within deadlines.

9- Seeks opportunities to learn and gain experience in municipal finance

City of Martinsburg

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