General Purpose

Serves as the first point of contact for clients and guests. Performs a variety of secretarial and administrative work for department including technical and professional work.

Essential Function

Greets visitors, answers phone, opens mail, composes, @types, and edits a variety of correspondence, contracts, reports, packets, minutes, agendas, and other material requiring judgment as to content, accuracy, and completeness.

Manages data bases, performs internet research and updates websites. Performs simple design of marketing materials.

Manages calendar, membership dues, and completes necessary documentation.

Assists with the preparation and maintenance of multiple budgets and financial statements.

Maintains inventory of office supplies ordering supplies as needed, assists in the procurement of minor equipment and purchases, prepares requisitions.

Provides clerical support in assisting with the relocation/expansion of prospective businesses. Maintains accurate and current statistical and demographical information for the potential relocation/expansion of prospective businesses and industries. Develops contact and reference information for various data sources.

Assists in the scheduling and subsequent preparation of meeting agendas and minutes and dissemination of agenda packets to boards and committee members.

Performs other duties as assigned.

Education and Experience

Required qualifications include high school diploma or GED and an equivalent combination of education and experience from which comparable knowledge, skills and abilities can be acquired; excellent written, oral, organizational and interpersonal skills; demonstrated ability to take initiative and self-direction. The successful candidate must be detail-oriented. Preferred experience include previous secretarial/office experience, proficient skills with Microsoft Office (Word, Excel, Outlook) and web site editing tools.

Job Type: Full-time

Pay: $17.93 - $23.10 per hour

Expected hours: 40.0 per week

Benefits:

Dental insurance

Employee assistance program

Flexible spending account

Health insurance

Life insurance

Paid time off

Retirement plan

Vision insurance

Education:

High school or equivalent (Preferred)

CITY OF KIRKSVILLE

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Administrative Assistant