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ESSENTIAL DUTIES & RESPONSIBILITIESEssential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it.

Oversees and assists with payroll functions to ensure timely and

accurate timekeeping, calculation and processing of payroll, subsequent regulatory reporting and compliance.

Manages and processes payroll liability payments and disbursements.

Maintains the payroll system and makes recommendations to

streamline, consolidate and drive process improvement.

Oversees the quarterly and annual payroll reporting processes

including 941 and W-2 reporting; ensures calendar and fiscal year end changes are processed accurately.

Stays current with applicable federal, state, and local laws, rules,

regulations and policies; analyzes new standards, regulations, existing/proposed legislation for impact and recommends implementation of new requirements, attends training, and provides guidance to staff.

Manages daily banking activity; reviews transactions, generates

reports, and validates activity.

Reconciles general ledger payroll, liability, and other accounts as

assigned. Prepares journal entries.

Prepares the monthly sales tax reports and processes TPT returns;

Performs use tax processes.

Supervises and assists in the citywide procurement process by

administering the Procurement Code, approving requisitions, and overseeing the formal solicitation processes within the procurement software.

Administers the Citys accounts payable and accounts receivable

processes; posts and approves the accounts payable payments; implements best practices throughout all of the AP/AR functions.

Completes the 1099 annual reporting processes.

Reviews and approves invoice and purchase card transactions.

Reviews and approves the daily deposit.

Works with City departments to streamline accounts payable and

accounts receivable processes.

Recommends storage, retention, and destruction policies and

procedures for financial records.

Conducts internal reviews of processes and cash handling procedures

to ensure compliance with the Finance Department Policies and Procedures.

Assists with the development and ongoing maintenance of the Finance

Departments disaster recovery plan.

Researches, develops and maintains technologies and information

systems; researches and recommends system upgrades and replacements.

Manages teams of staff by planning and prioritizing work, ensuring

policy and procedure compliance, recommending changes and adjustments to staffing levels, preparing work schedules and workflow, and staff development and performance management. Handles sensitive personnel matters including hiring, discipline and terminations; resolving grievances and other human resources actions.

Assures effective and efficient use of budgeted funds, personnel,

materials, facilities and time.

Participates in, coordinates, and oversees special projects.

Assists the Assistant Finance Director with the annual audit by

writing fiscal narratives, reviewing schedules and other documentation, as needed.

Coordinates department-wide initiatives for the enhancement and

improvement of service and program delivery.

Provides leadership and direction in the development of short- and

long-range goals for the division; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates activities with other departments and agencies as needed.

Serves as a liaison with employeesand external organizations;

represents the City at various meetings, public events, training sessions, committees, and/or related events, and maintains effective working relationships; provides professional advice to supervisors; makes presentations to supervisors, boards, commissions, civic groups and the general public; communicates official plans, policies and procedures to staff and the general public.

Keeps the Assistant Finance Director advised of division activities

and issues through written and oral reports.

Protects privileged and/or confidential information.

Regular attendance is an essential function of this job to ensure

continuity.

May be required to work early mornings, evenings, or weekends as

needed.

Performs all work duties and activities in accordance with City

policies and procedures; follows safety policies and practices, works in a safe manner, and reports unsafe activity and conditions.

Provides excellent customer service to both internal and external

contacts.

PERIPHERAL DUTIES:

Performs other duties as assigned.

Serves as a member of various committees.

Provides back-up to other related positions.

City of Kingman

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