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POSITION SUMMARY

Under the general supervision of the Police Records Supervisor, the POLICE RECORDS CLERK is a non-exempt position under FLSA which performs communication and records duties for the City of Haysville. Answers incoming telephone calls, obtains necessary information, provides information in support of police and other city personnel, and maintains department records. Must maintain absolute confidentiality of information, data and records obtained through or because of employment with the City. Must be able to work any shift. Regular attendance is required.

ESSENTIAL FUNCTIONS

Answers incoming non-emergency calls and contacts appropriate

personnel;

Maintains department records, logs, and files;

Prepares and mails NCIC validation letters;

Performs computer and data entry duties;

Transcribes criminal tape recordings;

Disseminates records;

Monitors severe weather conditions, disseminates weather watches,

warnings and notifies appropriate personnel;

Monitors Police Department and Haysville Public Works radios;

Monitors City camera system for nefarious activity;

Answers after hours, holiday and weekend calls for water, sewer and

street departments and contacts appropriate personnel;

Fields questions, concerns, and complaints from the general public;

Perform Court Clerk duties as required;

Handles money received for dog impounds, insurance companies, and

attorneys for report copies;

Operates NCIC / CJIS Systems;

Performs clerical duties including typing, filing, and photocopying;

Utilizes current system to notify on call personnel;

Performs Notary Public duties;

Testifies in court;

Follows department policies and procedures;

Follows safety procedures and practices.

MARGINAL FUNCTIONS

Perform record checks as required;

Assemble cases listed on the court docket;

Registers voters;

Assists other city departments;

Performs other duties as deemed necessary.

City of Haysville

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