Administrative Assistant

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Administrative Assistant

Salary

$20.88 - $25.45 Hourly

Location

Garden City, KS

Job Type

Full-Time

Job Number

00630

Department

Public Works

Opening Date

04/02/2026

Closing Date

4/16/2026 11:59 PM Central

Description

Benefits

Description

This position is responsible for providing administration, clerical, and communication support for the Public Works Department, including answering multi-phone lines, FAX, and two-way radio, filing, data entry, record keeping, preparing reports, accounting, billing, computer systems, purchasing, and asset management.

Examples of Duties

Maintains records for the Fleet, Street, and Traffic Departments, such as vehicle mileage and maintenance, purchase orders, and call-outs.

Answers telephone and refers calls to proper source; answers two-way radio and logs activity information. Handles complaint calls from public and business community for building locations; maintains all customer inquiries and requests for service.

Maintains archives for department's files and records.

Computes time worked, vacation, sick leave, etc., on time cards for departments' personnel for submission to payroll; prepares weekly availability roster and distributes to safety departments.

Prepares all purchase orders for the department and submits to accounts payable; enters all data into computer files and compiles monthly reports for the Public Works Operations Manager, Street Superintendent, and Fleet Manager.

Prepares invoices for billing and compiles reports.

Prepares monthly visa statements and fuel receipt data entry.

Records minutes of safety meetings and maintains department safety records.

Works with accounts payables/receivables.

Typical Qualifications

Knowledge, Skills, and Abilities: Knowledge of modern office equipment, practices, and procedures. Knowledge of computers and software programs used in administering an office. Knowledge of accounting procedures. Skill in operation of modern technical office equipment, i.e., computer, FAX, e-mail, Internet, calculator, scanner, copier, etc. Ability to communicate courtesy and diplomacy with City employees and the general public.

Education, Certification, and Experience: High School diploma or GED. Business or vocational secretarial work course completed; and two years of increasingly responsible secretarial work in an office working for an executive office. One year of experience with data entry, accounting, assisting with payroll, record keeping, computer systems, purchasing, and inventory. Clerical and communication support. Valid Kansas driver's license required.

Supplemental Information

Environment: Work is performed in a controlled environment. All work is performed in an office with heat and air conditioning. Surfaces include carpet and tile.

Physical Characteristics: Repetitive motions (computer, calculator), writing, filing, bending, sitting, walking, stooping, climbing, carrying, loading, unloading, pushing, pulling, cleaning, sorting, counting, stocking, driving, and sweeping. Ability to lift to 25 pounds and lift and carry up to 10 pounds

The City of Garden City offers a wide range of competitive benefits. Some of the benefits include:

Health/Dental Insurance with Blue Cross Blue Shield of Kansas

Group Life Insurance

Eligibility to sign-up for supplemental insurances such as:

Voluntary Life Insurance

Short-Term Disability

Accident

Hospital Indemnity

Critical Illness

Identity Protection

Kansas Public Employees Retirement System (KPERS) or Kansas Police & Fire (KP&F) Retirement

Paid Leave:

Vacation

Sick

Personal

Wellness

P/T Education Conference, Bereavement, FMLA, Military, Jury Duty, Voting

Employee Recognition Plan

Years of Service Bonuses

Performance Evaluations

Wellness Program

Grow Well Clinic Access available

Employee Assistance Program

Employer

City of Garden City (KS)

Address

301 N. 8th Street Garden City, Kansas, 67846

Phone

620-276-1175

Website

https://www.garden-city.org/

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Administrative Assistant