Position Summary:

The Court Administrator is a high-level management position under the direction of the Chief Judge. The Court Administrator oversees the administrative and quasi-functions of the court. Directs staff responsible for processing civil, traffic, criminal, small claims and probation cases, providing security and fulfilling other non-judicial functions. Responsible for research and planning, jury utilization, personnel, caseflow, fiscal and facilities management, as well as other administrative matters such as records and information systems management. The court is comprised of one (1) Judge, one (1 part-time) Magistrate and approximately 12 employees.

Essential Job Functions:

An employee in this position may be called upon to do any or all of the following functions. These examples do not include all the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

Directs the activities of the District Court staff. Responsible for all personnel management and labor relations functions within the court, including employment, orientation, training, staff assignments, reviewing employee performance, disciplinary measures and grievanc e administration. Works on building a cohesive team with high sense of engagement amongst colleagues through addressing performance and instills accountability.

Establishes priorities, monitors and evaluates the effectiveness and efficiency of court progra ms. Develops and implements methods to improve services. Investigates, analyzes and resolves problems related to program coordination and operation.

Oversees the processing of legal documents and cash receipts and ensures compliance with applicable statutes, court rules and accepted accounting practices.

Prepares and presents the annual court budget subject to judicial approval. Assists in the budget presentations and provides supporting documentation. Has responsibility for maintenance of accounting auditing systems and prepares reports on revenues and expenditures, ensuring proper management and distribution of funds. Also reviews and authorizes all court purchase orders/requisitions for materials, supplies and equipment, which frequently required vendor contact and interaction.

Identifies need for, and establishes or directs the development of, policies, standards and work procedures affecting all administrative areas of the court, including caseflow management, automated records information systems, jury management and space and equipment management.

Oversees jury utilization for the court, ensuring that adequate juror pools are available, jurors are summoned, and that effect orientation and training is provided to prospective juror. Oversees the preparation of payment vouchers for witnesses and jurors.

Plans, organizes and directs programs to provide required court services in accordance with court rules, applicable laws and policies. Determines organizational requirements and assigns personnel as needed to develop and maintain court programs. Responsible for periodically reviewing automated systems reports.

Confers with bench regarding case progress, backlogs and other concerns, recommending courses of corrective action as appropriate. Rectifies processing problems and mistakes, responds to employee procedural questions, addresses complaints and questions regarding court activities and procedures.

Regularly interfaces with attorneys, law enforcement representatives, funding unit and committees, other courts and the public. Explains court policy and procedures to promote cooperation and understanding of court activities.

Coordinat

City of Eastpointe

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Court Administrator