This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13386830

Position Overview

As an experienced Accounting Clerk, you will play a key role in supporting both accounts payable and accounts receivable functions. This position requires a high level of accuracy, organization, and the ability to manage multiple responsibilities.

Key Responsibilities

Accounts Receivable:

Prepare and process invoices

Complete sales orders

Enter and apply customer payments

Balance accounts and maintain accurate records

Perform filing and general receivables support tasks

Maintain and review purchase orders for accuracy and completeness

Assist with new vendor setup, including collecting and verifying

required documentation (W-9s, contact details, payment terms)

Ensure proper documentation and approval processes are followed for

vendor onboarding and purchasing

Accounts Payable:

Process, verify, and reconcile vendor invoices

Perform three-way matching (purchase orders, invoices, and receiving

documents)

Match invoices and enter data into the system

Complete payments and maintain accurate AP records

Additional Duties:

Answer and direct incoming calls, screen calls, and take messages

File and organize invoices and documentation

Assist with minor office projects and general administrative tasks

Qualifications

35 years of accounting experience (accounts payable preferred)\

(Candidates with less experience may be considered with a relevant degree and transcripts)

Experience with QuickBooks strongly preferred

Proficiency in Microsoft Office, including Excel, Word, and Outlook

Working knowledge of three-way match processes

Balance vendor statements

Working knowledge of purchase order processes and new vendor setup

procedures

Strong organizational and multitasking skills

High attention to detail and accuracy

Ability to communicate effectively in English (Spanish is a plus)

Comfortable using office equipment (printer, scanner, phone systems)

Hands-on experience with purchase order management and vendor onboarding (new vendor setup) preferred.

City Food Equipment

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