Accounts Payable/District Support (Anticipated) JobID: 407

Position Type:

Secretarial/Clerical/ Accounts Payable

Date Posted:

2/12/2026

Location:

Administration Center

Date Available:

TBD

Closing Date:

Until Filled

TITLE: Accounts Payable/District Support(Anticipated)

REPORTS TO: Superintendent of Schools

SUPPORT & GUIDANCE PROVIDED BY: Chief Financial Officer

Position Purpose

Provides administrative assistance and support to the District Office. Timely preparation of the district's accounts payable and other business operations with a high degree of responsibility, accuracy, discretion, and confidentiality, using independent judgment, in addition to methodical work routines necessary for the smooth and efficient operation of the office.

Essential Functions:

Greet and assist visitors, providing a positive first impression of the District.

Manage incoming calls.

Maintain vendor profiles in the accounting software program (Software Unlimited) and ensure that proper documentation is in the vendor's file.

Processes purchase orders for the district.

Serve as the first point of contact for staff and vendors seeking status on purchase orders and/or payments.

Process all purchased items delivered to the District Office and mark them for distribution to the different buildings.

Ensures all documentation is received from the vendor to ensure timely processing of payment.

Prepares and processes payments in real time.

Prints, processes, and mails checks for payment of invoices.

Records and adds tuition payments for preschool students.

Processes mail and other correspondence daily for the district.

Reconcile district bank accounts monthly along with the Chief Financial Officer.

Work with the Superintendent to prepare for various staff events.

Additional Duties

Performs other related tasks as assigned by the Superintendent and Chief Financial Officer.

Participates in training, workshops, etc., as required for the purpose of conveying and/or gathering information required to perform job functions.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.

Travel Requirements

Travels to school district buildings and professional meetings as required.

Knowledge, Skills, and Abilities

Administrative and clerical procedures and systems, such as word processing, managing files and records, and office procedures.

Strong written and oral communication and relational skills

Operate a variety of office equipment.

Establish and maintain effective working relationships with staff, parents, and the public.

Basic mathematical skills.

Working independently, staying focused on tasks, and assuming responsibility for assigned projects and duties.

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments.

Education

High School diploma or equivalent required

Post-Secondary degree or coursework in business, accounting, or finance is highly preferred.

Experience

Minimum of two (2) years of experience in Accounts Payable or an equivalent combination of training and experience.

Knowledge of Accounts Payables, highly preferred.

FLSA Status: Non-Exempt

All of the above duties and responsibilities are essential job skills and functions, subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.

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Central Dewitt Community Schools

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Accounts Payable/District Support (Anticipated)