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POSITION SUMMARY

The Finance and Administration Director plays a vital role in supporting CAEs mission by ensuring strong financial stewardship and effective administrative operations. This position oversees budgeting, accounting, payroll, benefits administration, and insurance policies while maintaining accuracy, transparency, and compliance across all financial activities. As a member of the CAE leadership team, the Finance and Administration Director works closely with staff in developing systems and processes, aligned with CAEs mission and values as it relates to finance and administrative operations.

JOB DETAILS

Position:Finance and Administration Director

Reports to:Executive Director

Schedule:Full time, 40 hours a week M-F, Hybrid position on site at least 1 day a week

Compensation: \$84,000 to \$90,000 a year, based on experience, exempt

Benefits: Paid Time Off, SIMPLE IRA, Health insurance, Health savings account, Employer-paid short-term disability and life insurance, phone stipend, professional development compensation

ESSENTIAL FUNCTIONS:

Financial Management, Accounting, and Internal Controls (45%)

Oversee all financial and accounting operations, ensuring accurate

maintenance of accounting systems, compliance with fiscal policies, and strong internal controls.

Develop, implement, and maintain financial policies and procedures

(e.g., Financial Management Handbook, procurement policy, purchase order system, contracting, etc.).

Direct and perform key accounting activities including tax reporting

and payments, grant expenditure tracking, cash flow management, bank reconciliations, and asset capitalization/depreciation.

Supervise the staff bookkeeper and oversee payroll processing,

benefits administration, payables, and receivables.

Ensure legal and regulatory compliance with federal, state, and

local accounting and reporting requirements, recommending corrective actions as needed.

Manage month-end and year-end close, tax filings (W-2s, 1099s), and

audit preparation and follow-up. Coordinate external audit and financial service providers, including banking, loans, investments, and insurance.

Maintain organized, confidential personnel and financial records in

compliance with internal and legal requirements.

Financial Planning, Budgeting, and Reporting (35%)

Lead the annual organizational budgeting process, working with

management to prepare the operating budget and multi-year financial forecasts.

Monitor budget adherence, analyze variances, and provide regular

updates to the Executive Director and Board of Directors.

Prepare reports and presentations for the Finance Committee and

Board of Directors.

Support development and fundraising through timely preparation of

financial data, grant budgets, and financial reports for funders (federal, state, and philanthropic).

Provide program managers with financial performance reports, conduct

regular budget review meetings, and train staff in financial management and budget monitoring.

Develop and manage integrated, efficient, and scalable financial

systems to support organizational growth, decentralization of approvals, and enhanced collaboration between finance, development, and program teams.

Administration Operations and Benefits Administration (20%)

Manage the overall Administration Budget for all of CAE.\

Center for an Agricultural Economy

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