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Job Title: Deputy Court Clerk, Level I

Department: Clerk

Reports to: Elected Clerk of the District Court

FLSA Status: Non-Exempt

NOTICE TO APPLICANTS:

Please read this job description carefully and ask for clarification if you have difficulty

understanding the functions of this job.

Please describe any accommodations that you need in order to perform this job.

SUMMARY

Under the general supervision of the Elected Clerk of the District Court, this position performs a wide variety of

duties related to the court system. Work is performed under Idaho laws pertaining to the judicial system and

requires the highest degree of accuracy and attention to detail. This position works daily with the Idaho Supreme

Court, Elected Officials, Judges, Attorneys, Law Enforcement Officers, and the public.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include but are not limited to the following:

Deputy Court Clerk:

Assists the general public with court related inquires

Accepts and processes payments for citations, fines and restitutions

Performs record searches for criminal and civil files

Reviews criminal and civil documents and verify accuracy

Handles Database Management for case files

Receipting and balancing of daily transactions

Cross trains in other areas to perform the work of absent employees

Assists with accounting and financial auditing as needed

Other duties as assigned by supervisor

Notary Public:

Provide Notarial services upon request

Bondable

QUALIFICATIONS & SKILLS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The

requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge ...................General - Typing (Minimum 40 wpm) 10-Key, Computer proficiency in Microsoft Word,

Excel, Adobe Acrobat, County Recording Software. Operate office equipment including

but not limited to computers, copiers, postage meter, film reader, scanners and printers.

Abilities ........................Communication Communicates effectively with people at all levels in the county

organization and with the general public. Gives specific timely feedback so that work can

be accomplished effectively; Gains respect quickly, builds trust and credibility;

Demonstrates the ability to persuade and influence others in a positive manner;

Confronts interpersonal issues; resolves conflicts; Expresses ideas clearly, candidly and

concisely in oral and written communication with few to no spelling and grammar errors;

Listens actively and carefully and avoids speaking over others; Conveys a positive image

of self, team, and company using communication techniques; Keep supervisor and/or

others informed about progress and problems avoid surprises.

Customer Service - Manages all interactions with composure, professionalism, and

maturity regardless of customers attitude; Talks to customers (internal or external) to

find out what they want and how satisfied they are with what they are getting;

Demonstrates technical and business expertise and appropriate urgency in dealing with

customer problems/concerns.

Dependability - Comes to work on a consistent basis and does not miss excess

amounts of work; Is well prepared for meetings and/or discussions; Assists other team

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members whenever possible; Can be counted on to complete tasks in a timely manner;

Able to remain on task in spite of difficulties that may arise; Can be depended upon even

in times of significant complexity and pressure.

Job Know ledge Demonstrates complete possession of knowledge and skills pertaining

to the job/industry and applies it to solve problems; Understands and applies company

policies and procedures; Initiates communication as necessary to enhance knowledge

that might be lacking; Makes sound recommendations for improving processes,

procedures and approaches; Understands job priorities and works accordingly; Takes job

coaching and training seriously and applies concepts/skills to the job.

Professionalism Demonstrates maturity and is tactful in dealing with others; Reacts

appropriately to the situations at hand; Handles situations in a calm and objective

manner; Maintains tact in addressing difficult, awkward or conflicting situations;

Maintains confidentiality for protected and/or sensitive information; Follows

company/department protocol at all times; Dresses appropriately for all situations.

Quality of Work - Demonstrates accuracy and thoroughness; Makes minimal errors,

mistakes, and omissions, resolving them quickly a

Cassia County

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