SUMMARY

Maintains and organizes personnel records by performing the following responsibilities.

DUTIES AND RESPONSIBILITIES

Daily (as applicable):

Enter or update employee information in the HRIS system, such as personal changes, benefit selections, tax details, and termination dates and reasons.

Record Personal Leave of Absence or FMLA requests in the HRIS.

Manage employment applications and prepare onboarding packets.

Maintain I-9 files for current and former staff to comply with Department of Homeland Security requirements (including unannounced inspections or document requests).

Retrieve terminated employee files for storage, retaining them for seven years.

Update employee files to reflect personnel actions and support payroll and other administrative needs.

Gather data from personnel files and generate reports for banks and government agencies upon request.

Provide authorized personnel with information about employee salaries and hire dates over the phone.

Assist employees with questions regarding their benefits or upcoming payroll issues.

Prepare Department of Labor reports for new hires and separations.

Complete and file accident and injury reports (OSHA 300 Log).

Generate reports for governmental agencies when requested.

Coordinate enrollment materials for Medical Insurance and 401(k) plans for eligible staff, working with plan representatives.

Distribute vacation forms and discuss with employees how medical premiums will be managed during absences, and coordinate with the Controller.

Prepare documents required for employees obtaining airport security badges.

Order HR forms, name tags, and compliance posters, as necessary.

Perform additional duties as they arise unexpectedly.

Weekly:

Prepare and send out employee payroll worksheets to all departments and locations.

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Cardow Inc.

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