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Job Description

Position Title:Cash Management and Accounts Payable AccountantProgram: Administration/Finance

Supervisor:Controller Classification:Non-Exempt

Creation/Review:July 2025

Summary

Reporting to the Controller, the Cash Management and Accounts Payable Accountant is responsible for managing cash transactions, managing the accounts payable system, and managing the accounts receivable system. This position works closely with other members of the Finance Department, administrative staff, and program staff.

Duties & Responsibilities

The following duties and responsibilities reflect the essential functions of the position, but do not restrict the assignment of additional tasks. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Process, record, and report cash receipts, accounts receivable, and ACH withdrawals.
Review, process, and record accounts payable.
Process checks and ACH payments for accounts payable transactions.
Reconcile vendor accounts.
Maintain contract files.
Review procurement files for programs within organization.
Manage online banking services.
Maintain Sage accounts receivable module.
Manage PayPal activity and process credit card transactions.
File abandoned property report with the State of Vermont.
Monitor and report on cash flow.
Process 1099s.
Backup for payroll.
Other duties as assigned.

Education, Experience, & Certifications

Associates degree in accounting or equivalent relevant work experience.

Experience working in a nonprofit organization with federal and state awards preferred.

Experience with Excel required; prior experience with Sage/Intacct and ADP preferred.

Required Knowledge and Competencies

Knowledge of accounting principles.

Proficiency with Microsoft Office products, with strong skills in Excel.

Knowledge of and ability to use various computer-based accounting and payroll systems.

Excellent organizational skills, with demonstrated ability to create and maintain electronic and hardcopy file and information management systems.

Knowledge of and ability to apply OMB Uniform Guidance and other federal/state requirements.

Ability to consistently complete tasks with a high rate of accuracy, manage projects to completion, and meet deadlines with minimal supervision.

Ability to follow instructions, protocols, rules, and policies, and to use available tools and resources to find needed information.

Ability to communicate effectively, verbally and in writing; to prepare clearly written correspondence; and to provide verbal and written instruction and guidance in clear and understandable terms.

Understanding of confidential information management, and ability to strictly maintain confidentiality.

Strong problem-solving and analytical skills.

Ability to work as a team and collaborate effectively with staff across departments.

Ability to navigate conflicts and challenges with respect and a solutions-oriented approach.

Ability to maintain a calm demeanor and to make sound decisions in challenging situations.

Ability to adapt and respond to changing needs and priorities.

Understanding of Capstones mission and commitment to providing administrative services in alignment with and support of the mission.

Working Conditions

This position is primarily an office-based administrative position. Position responsibilities require onsite presence.

Occupational Risks

This position requires extended periods of remaining in a stationary position at a

Capstone Community Action, Inc.

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