Accounting Clerk

PURPOSE

The Accounting Clerk is responsible for accounting and clerical tasks related to maintaining and processing accounts payable transactions. The Accounting Clerk assists with monthly and yearly reports and reconciliations as well as maintaining good vendor relationships and accounts. The Accounting Clerk provides overall administrative support to the accounting and finance team through exceptional teamwork and customer focus. This position works for Campus Auxiliary Service and is located at the prestigious SUNY Geneseo campus and serves students, faculty and other constituents with a high level of customer service.

ESSENTIAL FUNCTIONS

Verifies all vendor invoices have proper documentation and ensures accurate entry and reporting in a timely manner to ensure accuracy and prevent late fees or penalties

Sets up new vendors and maintains vendor payment terms

Maintains all vendor accounts payable files including open payables, paid invoices and back up

Generates a positive and collaborative vendor relationship by responding to inquiries and or concerns or special arrangements

Balances all vendor statements against invoices. Works directly with vendor to resolve discrepancies

Accurately reports on monthly card sales for on campus affiliates/venues

Balances CAS credit card invoices for proper documentation and coding

Creates student and staff identification cards

Provides customer facing support for the business office by responding to inquiries and helping customers both in person, on the phone and through emails

Functions as a courier in the absence of regularly scheduled individual

Provides support to the management team by assisting with various administrative and operational tasks as needed

Performs a wide range of administrative tasks and responsibilities as assigned

Other duties may be assigned to reach individual and organizational goals

SKILLS AND COMPETENCIES

Excellent communication and interpersonal relationship building

Outstanding customer service and focus

Problem solving

Strong attention to detail and organizational skills

Business acumen

Ability to prioritize tasks based on continual shifting needs

Proficiency in Microsoft products and various accounting software applications

EDUCATION AND EXPERIENCE

Associates degree in accounting or related field and one year related experience OR equivalent combination of education and/or experience

PHYSICAL REQUIREMENTS

Extensive computer use

Continued sitting, standing bend and/or stoop for prolonged periods of time

Ability to lift up to 25 pounds occasionally

SCOPE AND DIRECTION

Reports to: Assistant Director of Accounting and Finance Direct Reports: This position has no direct reports

FLSA Status: Non Exempt

Rate of pay: $20-23/hour

BENEFITS PACKAGE

Comprehensive health and wellness packages including health, dental, vision, FSA or HSA for full time employees

Retirement savings with employer match contributions

Life/Disability insurance

Generous paid time off

Paid holidays

Complimentary dining at our campus restaurants and cafes

Career growth opportunities

My Better Benefits discount services

Tuition reimbursement

In support of the ADA, this job description lists only the responsibilities and qualifications deemed essential to the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Campus Auxiliary Services is an Equal Opportunity Employer. This policy prohibits discrimination on the basis of sex, race, color, religion, creed, national origin, age, marital status, sexual orientation, gender expression and/or identity, disability, genetic predisposition, veteran status or status as a member of any other protected group or activity.

Apply online at: https://careers.hireology.com/campusauxiliaryservices-sunygeneseo/2723092/description

Campus Auxiliary Services at SUNY Geneseo

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Accounting Clerk