Job Title: Administrative Assistant II - Accounts Payable Location: Bismarck, ND Terms: Full time / Non-exempt / Full benefits Salary: $21.62 to $23.52 per hour, Grade 4 Application Deadline: July 1, 2026

Job Summary: Under the supervision of the Treasurer, performs accounting duties in the administration and maintenance of accounts payables and credit card processing procedures.

Essential Knowledge, Skills and Abilities:

Communication: requires active listening skills, the ability to communicate concisely both verbally and in writing.

Customer Service: knowledge of the principles and processes for providing customer service, and meeting quality standards for services.

Administrative: knowledge of administrative processes, procedures, or methods, and work experience with considerable knowledge, skill, and attention to detail.

Multitasking: the ability to complete tasks in a reasonable timeframe, with accuracy, in a busy office environment.

Job Duties:

Responsible for Accounts Payable processing of contractor and vendor invoices, including General Ledger coding and reporting with a focus on accuracy and policy compliance.

Perform routine accounting functions, including vendor maintenance, reconciliations, journal entries, expense tracking and report generation; as well as assist with month-end and year-end close activities.

Assist with internal audits, external audits, and compliance reviews as needed.

Coordinate with vendors to resolve billing or documentation issues.

Process applications, requests, and claims for individuals seeking information or help regarding the county's credit card system, transfer information from the credit card system to the county's accounting system.

Monitor authorized credit card usage in all departments to assure activities are performed in accordance with credit card usage policies, and procedures.

Responsible for scanning and transferring paper invoices and documents to digital format for online storage.

Receive and refer telephone calls, assist members of the public, verify deeds, collect tax payments, assist with elections, complete and process various applications and documents, and other general clerical duties.

Collect money, issue receipts, balance and reconcile accounts, maintain, and disburse funds.

File, retrieve, interpret information, and prepare reports from records. Distribute reports to appropriate people.

Perform other duties as required or assigned.

Job Qualifications, Experience and Education:

Requires a high school diploma or GED certification; two (2) years of work experience performing a variety of office support, clerical, or secretarial work. Associate degree preferred.

Additional education may substitute for the work experience required on a year-for-year basis.

Preference will be given to applicants with prior experience in accounts payable or bookkeeping.

Proficiency in the MS Office Suite or products, specifically, Excel and Word to efficiently perform the administrative tasks assigned to this position.

Working Conditions/ Physical and Mental Demands:

Physical environment consists of a desk job in the standard environment, repetitive motion, sitting, standing, lifting, and completing a variety of recurring activities independently.

Requires operation of specialized equipment such as a computer, business machines, copiers, etc.

Mental demands require the ability to interpret and choose the appropriate work procedure from available choices and judgment to select the appropriate guidelines.

Clarification Clause:

This job description is not intended and should not be construed to be a complete list of all duties, skills, responsibilities, or working conditions associated with the job. It is intended to be a reasonable outline of those principal job elements essential in maintaining the Administrative Assistant II - Accounts Payable position. The job description is not a contract. The County reserves the right to modify job descriptions at any time. Burleigh County is an equal employment opportunity employer.

How to Apply:

Applicants must apply and register at the following website: https://www.burleigh.gov/career-opportunities

Applicants must also provide:

Supporting documents may be emailed to: drhilborn@nd.gov or lbrower@nd.gov

A complete job description is available from the Burleigh County Human Resources Office.

Equal Opportunity Employer:

The employing agency does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act.

Burleigh County

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Administrative Assistant II- Accounts Payable