Administrative Assistant

Overview:

The Administrative Assistant plays a crucial role in supporting the efficient operation of the organization by providing administrative and clerical support to ensure seamless day-to-day activities. This role is essential for maintaining a productive and organized work environment.

Key Responsibilities:

Manage and maintain schedules, appointments, and travel arrangements

Handle incoming and outgoing communications, including emails, phone calls, and mail

Assist in the preparation of reports, presentations, and data analysis

Organize and maintain files and records

Coordinate meetings, conferences, and events, including logistical arrangements

Perform general office duties such as ordering supplies, managing inventory, and office upkeep

Assist in the onboarding and training of new staff members

Handle confidential and sensitive information with integrity

Support the management team with administrative tasks as needed

Contribute to creating a positive and professional office environment

Required Qualifications:

Proven experience as an administrative assistant or related role

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Excellent written and verbal communication skills

Strong organizational and time management abilities

Attention to detail and problem-solving skills

Ability to handle multiple tasks and prioritize effectively

Knowledge of office management systems and procedures

High school diploma or equivalent; additional qualifications as a Personal Assistant or Secretary will be a plus

Ability to work independently and as part of a team

Professional and friendly demeanor

BRICKLAYERS & ALLIED CRAFTSMEN LOCAL 9 PA

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Administrative Assistant