PRIMARY PURPOSE: Assist with daily operation of transportation office and provide time management services to department QUALIFICATIONS: Education/Certification:

High School diploma or GED preferred

Special Knowledge/Skills:

Proficient in Microsoft word and excel

Knowledge of correct English usage, grammar, spelling, and punctuation

Basic math skills

Ability to use personal computer and software to develop spreadsheets and databases

Experience:

Experience preferably in public education transportation preferred

MAJOR RESPONSIBILITIES AND DUTIES:

Prepare detailed reconciliation reports.

Compile pertinent data to prepare various required state and local reports.

Maintains physical and computerized departmental files on transportation employee time management

Answer incoming calls and handle questions and requests that fall within level of responsibility

Process the time swipe data for its completeness in the employee TEAMS time management report

Coordinate the merging of time swipes for all job functions with each department supervisor for accuracy

Point person for all swipe discrepancies announced by department employees for quick resolution

Department liaison between Transportation and Payroll

Provide required training for all department time approvers as needed

Meet flexible deadlines

Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.

Make sound recommendations to the Transportation Administrators as it pertains to reducing overtime

EQUIPMENT USED:

Computer, printer, copier, and calculator

WORKING CONDITIONS: Mental Demands

Maintain emotional control under stress

Work with frequent interruptions

Physical Demands

Light lifting and carrying, reaching above shoulder, use of fingers, repetitive hand motions; frequent bending and stooping

Prolonged use of computer and phones

Environmental Demands

Normal office environment

May work prolonged or irregular hours

BEAUMONT INDEPENDENT

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Transportation Timekeeper