Administrative Assistant JobID: 4688

Position Type:

Administrative Support/ Administrative Assistant

Date Posted:

9/23/2025

Location:

District Office

District:

Ball-Chatham School District 5

Ball-Chatham is seeking a strong Administrative Assistantto join the District Office team!

FLSA STATUS: Non-Exempt

Benefits: 2025 Benefits Enrollment Guide (https://drive.google.com/file/d/14MjHWULEx1tnjoWghjJKsImxE1MJJvhL/view?usp=sharing)

Pay Range:$23-32.54 base on experince

Calendar:260 Calendar days (Full-Time)

REPORTS TO: Director of Human Resources

Position Summary:

The Administrative Assistant supports the daily operations of the Human Resources department by assisting with employee onboarding, benefits administration, recordkeeping, compliance, and payroll support. This role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality while providing excellent service to employees, administrators, and external partners. The Administrative Assistant plays a vital role in ensuring HR processes run smoothly and remain compliant with state and federal regulations.

Qualifications:

High school diploma or equivalent.

Ability to pass a fingerprint criminal background check.

Strong communication and interpersonal skills with a high level of professionalism and confidentiality.

Proficient with standard office equipment, computer applications, and quick to learn HR software systems.

Excellent organizational, multitasking, and problem-solving abilities.

Responsibilities:

Maintain compliance with federal and state HR regulations.

Manage employee personnel files, records, and HR databases.

Support onboarding by preparing offer letters, new hire packets, and system set-up.

Assist with benefits administration, payroll support, and leave paperwork.

Track certifications, licenses, and training requirements.

Assist with job postings, recruitment, and applicant tracking.

Prepare HR reports and provide documentation for audits.

Handle confidential employee information with discretion.

Perform other duties as assigned.

Work Conditions:

Primarily office-based with occasional physical tasks such as sitting, standing, bending, and lifting.

Requires strong attention to detail, planning, and coordination.

To be considered for this position, you must:

Maintain the qualifications and licensure outlined in the job description.

Complete and submit the ONLINE application.

Pass a background check/fingerprinting.

Job Description: Administrative Assistant (https://docs.google.com/document/d/11kYDXjgitPx8mN19dlHwXTAAELxydxl3gRIkGvZwSOI/edit?usp=sharing)

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. This job description reflects the general requirements necessary to perform the job identified. Duties, responsibilities, and activities may change at any time with or without notice.

EEO STATEMENT

Ball-Chatham provides equal employment opportunities to all persons regardless of their race; color; creed; religion; national origin; sex; sexual orientation; age; ancestry; marital status; arrest record; military status; order of protection status; unfavorable military discharge; citizenship status provided the individual is authorized to work in the United States; use of lawful products while not at work; being a victim of domestic or sexual violence, or gender violence; genetic information; physical or mental handicap or disability, if otherwise able to perform the essential functions of the job with reasonable accommodation; pregnancy, childbirth, or related medical conditions; credit history, unless a satisfactory credit history is an established bona fide occupational requirement of a particular position; or other legally protected categories.

Ball Chatham School District

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