Operations Administrative Assistant

MINIMUM QUALIFICATIONS:

High School Diploma

Prior administrative experience.

Background screening for access to the work areas.

Pre-employment drug screen.

Access to transportation.

Valid drivers license. Motor Vehicle Report check

Available to work a flexible schedule including occasional weekends and evenings, as needed.

Due to the nature of the position, will understand, speak, read, and write English language.

PREFERRED QUALIFICATIONS:

Associate Degree in related field.

3+ years of experience in operations coordination, project support, or administrative roles.

Experience with HRIS systems and quality/compliance frameworks is a plus.

Experience working with individuals with disabilities is preferred.

JOB SUMMARY:

The Operations Administrative Assistant performs administrative support activities for the Operations department. This role ensures smooth operation of day-to-day Operations tasks. Works closely with team members and leaders to help deliver major organizational projects efficiently. Leads and assists with administrative tasks, compliance requirements, document and information distribution, and communication support. The Operations Administrative Assistant must be detail-oriented, highly organized, have strong multi-tasking skills and have a passion for supporting the success of the organization.

ESSENTIAL FUNCTIONS:

The list of essential functions below is intended to be representative of the tasks performed within this job. Other duties may be assigned based on business need.

Executive and Administrative Support

Manage calendars, schedule meetings, and coordinate appointments for the VP of Operations and department leadership.

Prepare PowerPoint presentations and internal communications for department-wide distribution.

Process expense reports and provide general administrative support across the Operations team.

Maintain and update departmental forms, templates, and policy documents.

Coordinate logistics for departmental meetings, training sessions, and team-building events.

Conduct research and provide recommendations to streamline administrative and operational processes.

Operations and Collaboration

Support day-to-day operational activities and assist with special projects as assigned.

Collaborate with internal departments and external partners to fulfill operational and contractual needs.

Represent the Operations Department on the Document Management Team Committee.

Maintain accurate records and documentation for contracts, training, and operational activities.

Track and manage employee training assignments and company initiatives via the HRIS system.

Monitor and report Operations goal hours to support performance measurement.

Program and Contract Implementation

Assist in the development and execution of detailed, cross-functional program plans.

Act as a key contributor to contract start-up processes, ensuring timely and accurate task completion.

Coordinate the integration of new contracts and programs into internal systems, including Quality initiatives.

Support specialized program needs such as production studies, training coordination, and team meetings.

Quality and Compliance

Assist in executing and updating Quality Control Plans to meet performance standards.

Promote best practices and ensure adherence to Cleaning Industry Management Standard (CIMS) certification requirements.

SUPERVISORY RESPONSIBILITY:

None

In addition to meeting the minimum qualifications listed above, an individual must be able to perform each of the established essential functions in order to perform this job successfully.

KNOWLEDGE, SKILLS, AND ABILITIES:

Work with limited supervision.

Communication skills

Interpersonal skills. Work with diverse personalities and abilities

Identify issues or problems, evaluate facts and draw valid conclusions.

Organizational and time management skills; multitasking skills

Proficient in Microsoft Office Suite (especially PowerPoint, Word, Excel).

TRAVEL:

Travel is primarily local during the business day, although some out of area and overnight travel may be expected.

WORK AUTHORIZATION/SECURITY CLEARANCE

(IF APPLICABLE):

Must be authorized to access and work on government installations.

PHYSICAL REQUIREMENTS:

This position works primarily in an office setting. Depending on functional area of assignment, tasks involve exerting physical effort usually involving occasional lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 40 pounds). Occasionally, it involves some climbing, balancing, stooping, kneeling, crouching, crawling, walking or standing. These activities can be performed with or without reasonable accommodation.

ENVIRONMENTAL REQUIREMENTS:

Tasks are regularly performed inside with minimum exposure to adverse environmental conditions (e.g., dirt, heat, rain, fumes). Will need to use any personal protective equipment (PPE) as designated, properly, and consistently.

SENSORY REQUIREMENTS:

Some tasks require manual dexterity, in addition to visual and hearing acuity.

Availability:Full Time

Salary: Starting at $20.50

Benefits:

Medical insurance is offered.

Free Dental and Vision insurance for employees.

Paid holidays, vacation, sick, and personal days.

Additional programs include company paid term life and ADandD insurance, short and long-term disability coverage.

Full-time employees are eligible to participate in the 401k plan on the first of the month following their date of hire. Employer match is 50% of the first 8% contributed by employee.

Supplemental voluntary life and ADandD insurance is available.

Additional Sup

BAC aka Brevard Achievement Center

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Operations Administrative Assistant