Job Title: Legal Assistant

Department: Ashtabula County Children Services Board

Immediate Supervisor: Finance Director

Pay grade/Rate of Pay: Pay Grade 6: $20.607 per hour with consideration based on experience. Plus, a comprehensive benefit package.

Ashtabula County Children Services is currently accepting applications for full-time Legal Assistant position. Applicants must have good driving record and pass a drug screen.

JOB RESPONSIBILITIES: Under the general supervision of the Finance Director, serves as the Agency legal secretary and performs a variety of clerical duties.

Prepares / @types legal documents, correspondence, subpoenas and all other required documentation for filing with Court. Prepares, copies, and scans court documents and distributes (e-mail, fax, and/or mail) to necessary parties or individuals.

Sets up and maintains legal calendar. Tracks all court deadlines and notifies caseworker(s) and supervisors of upcoming deadlines. Sets up court hearings with appropriate clerk of courts. Notifies caseworker and/or supervisor (or attorneys, foster parents, and relatives, as directed) of all pending hearings. Enters all necessary information into SACWIS.

Sets up and maintains legal case files, updating face sheets, and filing regularly. Keeps tracking system of all children in custody regarding hearings and statutory time limits. Maintains a logging system for all children in custody entering all court actions.

Performs clerical tasks of a precise, technical nature (e.g., compile and prepare Agency reports; copy/scan and file required documents; prepare case notes for filing and file the same; etc.). May check accuracy of state documents prepared by social work staff and collate same for invoicing purposes, Agency records and public information.

Answers telephone and routes calls and/or provides information / answer questions as appropriate.

Assist with routine clerical tasks as needed, which may include but is not limited to setting up records, typing reports and/or routine correspondence, proof typing and making corrections as needed; filing documents, preparing letters for mailing.

QUALIFICATIONS:

High school diploma or GED, with legal training and/or related work experience which evidences a thorough knowledge of Agency operations, modern office practices and procedures and computer operation; or any equivalent combination of knowledge, skills and abilities to perform the essential functions of the position.

Paralegal certificate / degree and Notary Public preferred.

Matrix Prosecutor experience preferred

Be able to work effectively in a team environment

Possess excellent verbal and written communication skills

Possess excellent organizational skills

Possess competent computer skills

Be able to meet deadlines

LICENSURE or CERTIFICATION REQUIREMENTS: Must possess a valid State of Ohio driver's license

and maintain insurability under the County's vehicle insurance policy. Must be able to successfully pass post offer

drug screen, physical and BCI fingerprint background check.

Please submit your resume: Ashtabula County Children Services Board

Attn: Human Resource Administrator Email: LeeAnn.Walters-Young2@jfs.ohio.gov

or 3914 C Court, Ashtabula, Ohio 44004.

Drug Free Workplace, E.O.E.

APPLICATION DEADLINE: Applications will be accepted until the position is filled.

NO PHONE CALLS PLEASE

EQUAL OPPORTUNIT

Ashtabula County Children Services Board

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